Executive Assistant

Locate is the AI-powered commercial real estate firm built for scaling brick-and-mortar brands. Our platform analyzes consumer behavior to validate expansion decisions, while our team provides full-service tenant representation and end-to-end deal execution. The result: smarter site selection and faster leases for brands expanding across the country.

About the Role

We’re looking for a Client Services Coordinator to provide operational and administrative support to our EVP, Brokerage. You’ll be the organizational engine behind a high-performing executive, managing deal flow, creating client deliverables, coordinating transactions, and making sure nothing falls through the cracks.

This is a ground-floor opportunity for someone early in their career who is eager to learn commercial real estate from the inside out. What sets this role apart: we expect you to be an AI power user from day one. You’ll constantly look for ways to do tasks faster and better using AI tools, and you’ll help build the playbook for how our team works smarter.

You’ll work cross-functionally with operations and technology teams, with exposure to all aspects of the business, making this a launchpad for a career in commercial real estate or operations.

What You’ll Do

AI-First Workflow & Process Innovation

• Use proprietary and publicly available AI tools daily to draft documents, accelerate research, and create client deliverables
• Proactively identify repetitive or manual processes and build AI-powered workflows to automate or streamline them
• Continuously experiment with new AI tools, techniques, and prompts, then document and share what works with the team
• Serve as a power user of Locate
  
  AI’s proprietary platform
• Champion an AI-first culture by helping teammates integrate AI into their own workflows

Transaction & Deal Support

• Prepare deal documents including RFPs, Letters of Intent, lease abstracts, renewal letters, and client correspondence
• Attend client calls and meetings to learn the business and provide real-time support
• Coordinate flow of documentation between clients, landlords, and internal teams throughout the deal lifecycle
• Manage and maintain CRM database to track the EVP’s prospects, clients, and deal pipeline
• Collect and process deal file paperwork; calculate commissions and submit closed transactions; support collections of commissions
• Create market surveys, tour books, competitive sets, and property analysis packages
• Prepare polished presentations, pitches, and proposals for client meetings
• Gather market research using CoStar, Loop Net, and proprietary tools
• Coordinate property tours and create tour logistics packages for clients

Marketing & Brand

• Prepare tour packages and client materials using established templates
• Create and update templated marketing collateral including property flyers, brochures, and email campaigns
• Ensure all materials adhere to brand guidelines, maintaining consistency in fonts, colors, logos, and visual standards

Administrative Operations

• Maintain discretion and professionalism when handling confidential client and deal information

What You Bring

Required

• Flexibility and agility in a high-growth environment
• 0 - 2 years of professional experience (internships, co-ops, or part-time roles count)
• Demonstrated enthusiasm for AI tools and a habit of using them to get work done faster (we’ll ask you about this in the interview)
• Strong written and verbal communication skills with sharp proofreading abilities
• Excellent organizational skills: ability to juggle multiple priorities, meet deadlines, and work independently
• Self-starter mentality with a proactive, detail-oriented approach
• Comfort working in a remote-first, fast-paced startup environment
• Proficiency with standard productivity tools (Google Workspace, Microsoft Office); willingness to learn new platforms quickly

Nice to Have

• Exposure to commercial real estate (coursework, internships, or personal interest)
• Familiarity with lease terminology and commercial real estate transaction basics
• Experience with InDesign, Canva or similar (AI design tools encouraged)
• Background in project coordination or executive support

Why This Role

• Learn CRE from the inside: Get hands-on exposure to every stage of commercial real estate deals alongside a senior real estate executive + seasoned operations team.
• Build your AI toolkit: This isn’t a role where AI is an afterthought. You’ll be empowered to push the boundaries of what’s possible with AI every day.
• Make a real impact early: At a fast-growing startup, your contributions are visible and valued from day one. The processes you build will scale with the company.
• Grow fast: We invest in our people. This role is designed as a springboard, not a dead end.