Administrative Asstistant

Position Summary

The Administrative Assistant supports the Human Resources team by coordinating administrative tasks and projects. Responsibilities include data analysis, scheduling, correspondence, meeting coordination, document management, event planning, recognition initiatives, content creation, and ad‑hoc projects, in addition to performing general administrative duties required of an HR assistant.

• Compassionate Care – Delivering care with empathy, respect, and dignity.
• Accessibility & Equity – Removing barriers to care and ensuring equitable services.
• Innovation & Excellence – Embracing new ideas to continuously improve services.
• Integrity & Accountability – Acting honestly, transparently, and responsibly.
• Collaboration & Community – Building strong partnerships and supportive networks.

• Analyze reports to identify trends, patterns, and improvement areas; present findings to the Director.
• Develop and maintain an efficient reporting system for key performance indicators.
• Ensure data accuracy, completeness, and consistency per quality standards.
• Use data analysis tools and software to generate insights and visualizations.
• Maintain databases and spreadsheets; audit data as requested by the Director.
• Communicate report updates, changes, and deadlines to the Director.

• Assist the HR Director with scheduling, appointments, and travel arrangements.
• Handle confidential correspondence, memos, and documents.
• Coordinate and organize meetings, preparing agendas, taking minutes, and distributing materials.
• Draft and proofread correspondence, reports, and other documents.
• Collaborate with other Administrative Assistants for smooth communication.
• Provide support to HR team and internal departments while maintaining confidentiality.
• Research, prioritize, and follow up on incoming issues and queries.
• Guide stakeholders to appropriate resources, including intranet.
• Advance knowledge of business practices, policies, and organizational structure.
• Coordinate and execute HR events, workshops, and training sessions.
• Arrange travel itineraries and accommodations for HR staff.
• Serve as the primary point of contact for internal and external HR inquiries.

• Maintain and organize confidential HR files in compliance with policies.
• Assist in preparing and distributing HR‑related documents.

• Develop and implement a comprehensive calendar of engaging events and activities.
• Manage business programs, meetings, and events, including project planning, budgeting, venue sourcing, contract management, and vendor coordination.
• Ensure events are inclusive, accessible, and aligned with organizational values.
• Create new hire packets.
• Manage the Elevating Excellence Together Series.

• Develop criteria and processes for employee recognition.
• Distribute communications to promote recognition programs.
• Design and administer employee satisfaction surveys.
• Analyze survey results, extract insights, and prepare actionable reports.

• Create and distribute the Primecare Pulse newsletter monthly.
• Manage and execute the Elevating Excellence Together series.

• Undertake special projects as assigned by the HR Director.
• Perform related duties and assignments as required.

• Knowledge as a Human Resources Generalist and Business Administration.
• Proficiency in Microsoft Office Suite, Google Suite, or similar software; build spreadsheets, pivot tables, and V‑lookups.
• Excellent written and verbal communication skills.
• Strong organizational and time‑management abilities.
• Discretion and professionalism with confidential information.
• Willingness to travel between assigned sites; availability for evenings and weekends as needed.
• High School Diploma or equivalent with 3+ years of experience as an Administration Assistant and Human Resources Generalist.
• Preferred:
  Bachelor’s degree in Human Resources, Business Administration, or related field; 5+ years of similar experience; proficiency in data analysis tools (Excel, Power
  
  BI, etc.); budget management, event planning, and project management experience.
• Language skills – ability to read, analyze, and…