Construction Administrative Assistant

F.A. Wilhelm Construction – Construction Administrative Assistant Responsibilities

As an Administrative Assistant, your key responsibility is to serve as a vital team member providing administrative support to the team.

• Create subcontracts, change orders, and purchase orders for assigned project builds.
• Compile and track weekly manpower hours.
• Provide requested services/information to Project Managers, Project Engineers, and Operation Managers.
• Setup and maintain electronic project files and databases.
• Action punch list items for project closeout.

• Coordinate the flow of information from Sr. Level Executives/Managers to Project Managers, Project Engineers, and other employees as requested.
• Compile, maintain, distribute, and/or track Osha certifications, CPR certifications, monthly safety data, and training class(es) completion data.
• Other duties as assigned.

• Comfortable at the table with all levels of leadership.
• Collaborator.
• Integrity.
• Organized and systematic.
• Proactive problem solver with outstanding interpersonal skills.
• Commitment to excellence.

• An Associates degree in Business Administration preferred.
• Minimum of 2 years relevant work experience.
• Basic working knowledge of MS Office, Windows, Procore (a plus), Viewpoint (a plus).
• Knowledge of construction processes and procedures a plus.

• A competitive compensation package.
• A comprehensive benefits package to include medical, dental, vision, and 401K match.
• Basic life insurance, short-term and long-term disability insurance paid for by F.A. Wilhelm.
• Discretionary yearly bonus program.
• A generous PTO bank.