Receptionist HS Main Office; SHS

Receptionist - High School Main Office (SHS)

This position is responsible for greeting and directing visitors. This position also responds to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties.

• Answer all incoming phone calls and direct to appropriate individuals or departments.
• Sort all incoming interoffice mail and USPS mail.
• Organize deliveries from Fed Ex, UPS, Amazon, etc. and deliver items to classrooms.
• Assist other secretaries with projects.
• Complete all work permits.
• Track return mail and work with the Social Worker to determine residency status.
• Update student addresses with proper documentation.
• Coordinate student office workers including tracking attendance, appropriate behavior, and tasks to be completed.
• Greet all visitors in a kind and professional manner and direct them to their locations.
• Troubleshoot concerns such as copier issues, teacher questions and disgruntled guests.
• Make passes and forms for use in the office, by teachers and other staff members.
• Assist Guidance department and treasurer with mailings.
• Print faxes and distribute.
• Track attendance for student office workers.
• Update staff mailboxes.
• Assist with preparing graduation packets.
• Assist with administration offices as requested and needed.
• Assist Assistant Principal in preparing the weekly newsletter.
• Manage and organize calendars for Main Office and Student Services Conference Room.

Use standard office equipment such as personal computers, printer, copier and fax machines, and telephone.

Travel to school district buildings and professional meetings as required.

$15.75 per hour.

High School 8.0 hours per day, 200 days per year.

• Ability to maintain confidential information.
• Ability to work well with others and prioritize workload.
• Excellent business telephone etiquette.
• Ability to operate a switchboard.
• Ability to work with frequent interruptions.
• Secretarial and Receptionist skills.
• Possess good organizational skills and the ability to multi-task.
• Effective human relations skills that include a calm and patient personality.
• Computer skills with Excel, Word, Google Sheets, Google Docs, Publisher, and PowerPoint.
• Excellent verbal and written communication skills to interact with parents, school administrators and staff.
• Record keeping.
• Skills involving data entry.
• Willingness to learn skills as needed.

Seldom = Less than 25%
Occasional = 26 to 50%
Often = 51 to 75%
Very Frequent = Greater than 75%

Physical Requirement
Percentage of Time
Ability to sit for extended periods of time. Very Frequent
Ability to lift 25 pounds. Seldom
Ability to carry 25 pounds. Seldom
Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent
Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent
Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent
Ability to operate job‑related equipment. Very Frequent
Ability to reach in all directions. Seldom

• N/A

• High School Diploma or GED.

• Previous experience is preferred.

Non‑Exempt