Administrative Coordinator - Ambulatory Surgery Centers

Overview

Our teams shape strategic initiatives, have passion, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Ambulatory Surgery Centers team in the role of Administrative Coordinator. This position is full time (Monday – Friday), hybrid role based in Indianapolis, IN.

• Provides standard administrative and technical support to directors/senior level leadership.
• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and handles inquiries, as appropriate, across supported teams.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Manages work with limited guidance and direction.
• Identifies and resolves administrative and operational challenges.
• Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
• Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.
• Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).

• Proven experience supporting senior leaders/executives (calendar management, scheduling, expense reports)
• Strong ability to manage complex, high-volume calendars and competing priorities
• Experience coordinating meetings, events, and logistics across multiple stakeholders
• High attention to detail with demonstrated ability to manage multiple workflows simultaneously (daily, weekly, quarterly tasks)
• Experience working with policy management systems (Policy Tech or similar)
• Strong skills in:
• Document editing and version control
• Preparing agendas, reports, and meeting materials
• Ability to manage recurring governance processes (reviews, approvals, e-votes)
• Highly organized, proactive, and able to anticipate needs
• Strong sense of ownership and follow-through
• Comfortable working in a fast-paced, evolving environment
• Ability to balance:
  • Routine administrative work
  • Project-based and ad hoc responsibilities

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.