Transaction Coordinator

Transaction Coordinator provides critical operational, administrative, and transactional support across Ambrose’s Deployment and Asset Management teams. This role serves as a highly organized and detail-oriented partner to support project execution, transaction coordination, reporting processes, and department operations across multiple real estate initiatives.

• Administrative Support
  • Coordinate team travel arrangements, meeting logistics, and scheduling.
  • Edit, format, and finalize project proposals, IC memorandums, presentations, and professional correspondence.
  • Manage and process expense reporting through SAP Concur for Vice Presidents and Senior Vice Presidents.
  • Support cross-functional initiatives within Dealpath, including maintaining reports, tracking workflows, and assisting with department-specific, data management needs.
  • Coordinate industry conference participation, sponsor ships, and event logistics.
• Deployment Support
  • Manage end-to-end coordination, organization, and submission of RFP responses.
  • Prepare standardized site assessment packages, mapping exhibits, and supporting materials.
  • Assist with project tracking and document management.
• Transaction Coordination
  • Assist with due diligence coordination for acquisitions and dispositions across multiple markets.
  • Organize diligence materials and maintain transaction checklists, and third-party consultant coordination.
  • Support purchase and sale agreement tracking, closing deliverables, and transaction timelines.
  • Assist in the preparation of offering materials and reporting summaries.
• Asset Management Support
  • Manage exception and compliance reporting through Yardi Voyager.
  • Maintain asset-level dashboards and KPI tracking tools and operational reporting templates.
  • Support asset onboarding and transition activities.
  • Assist with standard operating procedure implementation and process improvement initiatives.
  • Coordinate and maintain document management systems and virtual data rooms.

• Bachelor’s degree in Business, Real Estate, Finance, Communications, or related field preferred.
• 2+ years of experience in administrative coordination, operations, or commercial real estate support.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Experience with Yardi Voyager, SAP Concur, Dealpath, or similar platforms preferred.
• Collaborative, proactive, and solutions-oriented mindset.

This is a full-time position operating during standard business hours. Additional flexibility may occasionally be required to support project deadlines, transactions, travel coordination, or company events.