Administrative Assistant

Job Location:

Corporate, Indianapolis

You will be a member of the cutting-edge development team that is supporting Simon’s efforts to transform, transition and expand retail properties into destinations that will include commercial office space, hotels, entertainment, lifestyle and fitness centers. The Administrative Assistant is responsible for providing administrative support to the Legal Development department, including organization and filing of documents within the departmental and company records systems, processing mail and invoices, maintaining reports, and potentially assisting with the collection of data for department research.

• Maintain the High-Density files in the workroom, including reorganizing the existing files, creating new file folders, and sending files offsite when necessary.
• Update TyMetrix, including preparing reports, searches, opening, updating, and closing matters.
• Process invoices through TyMetrix.
• Create Coupa purchase orders and payment requisitions.
• Word process and prepare documents using Microsoft Office (Word, Excel, and PowerPoint).
• Prepare UPS, certified mail, and regular mailings for delivery and distribute any department mail received.
• Create execution memos to accompany documents for signature, either via Docu Sign or wet signatures.
• Maintain the department’s electronic file repository within SharePoint and designate files for short- or long-term storage.
• Upload documents into the TAP file system and kick off workflows for document processing.
• Maintain EV charging stations tracker and research.
• Obtain data for estoppels, renewals, and right of first refusals.
• Desire to improve skills or learn skills that are helpful for the position within the department, including research and reading of legal documents.
• Schedule meetings and any travel for the department as needed; prepare expense reports following any travel or expense incurred.
• Demonstrate excellent communication skills both orally and in writing, promote a positive workplace atmosphere.
• Other tasks as assigned.

• Administrative experience in a fast-paced environment.
• Solid understanding of office computer technologies and applications including Outlook and Office, with the ability to learn new software.
• Ability to multi-task and communicate effectively with a team of professionals within and outside of the company.
• Ability to stay organized and assist with organization.
• Ability to prioritize, coordinate, and demonstrate initiative.
• Good judgment and confidentiality.

Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

If you require assistance or need to request an accommodation due to a disability, please email Cand Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.