Rental Coordinator

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Full-time Regular Professionals Indianapolis, IN, US

Position:
Rental Coordinator

Department:
Sales Department

Reports To:

Rental Operations Manager

Ready to ignite your career with a leading dealer of John Deere construction equipment? At West Side Tractor Sales, we believe in fostering a supportive and dynamic environment where employees can thrive. Whether you’re looking for a career change or a chance to gain more experience in the field, we offer exciting opportunities to develop your skills and build a successful career.

Join a team that values innovation, collaboration, & customer service.

• Competitive Pay: Earn $20.00- $25.00+ per hour (depending on your experience).
• Comprehensive Benefits Package: Access to a full range of benefits that support your health, well-being, and future. (Link to benefits overview).
• Stay Ahead of the Curve: We're committed to your development, offering hands-on experience to stay current with the latest John Deere technology and industry trends.
• A Culture of Safety & Teamwork: At West Side, we prioritize safety and foster a collaborative team environment that works together to get the job done and ensure customer satisfaction.

• Rental Operations Administration: Handle the administration of rental agreements, locate equipment, create and maintain rental contracts, ensure proper documentation (like certificates of insurance), and manage invoicing processes.
• Coordinate Daily Operations: Oversee rental call-offs, contract returns, and billing. Ensure smooth communication and quick turnaround on equipment requests. You’ll also help provide phone coverage for the Rental Department and assist the front desk as needed.
• Hauler Coordination: Organize transportation for equipment and attachments, ensuring timely delivery and pickup.
• Monitor Equipment Quality: Work closely with the Rental Managers to identify and address any damage upon equipment return.
• Monthly Audits & Inventory Management: Ensure that our rental inventory is well-maintained and regularly updated. You’ll also be responsible for inventory reconciliation and reporting.
• Collaborative Teamwork: Participate in weekly reviews of all rental reservations, agreements, demos, and loaners with the Rental Managers.

• Experience: 5+ years of Administrative Experience. Strong background in office administration, ideally in a sales, accounting, or office management setting.
• Attention to Detail: You excel in keeping things organized and have a keen eye for accuracy in your work.
• Communication
  
  Skills:
  
  You are a clear and professional communicator, both written and verbal, and know how to build strong relationships with colleagues and customers.
• Multi-Tasking Master: You thrive in a fast-paced environment and are skilled at managing multiple responsibilities at once.
• Tech-Savvy: Comfortable with data entry and basic computer skills, including navigation and internet usage.

Join a company that truly values its employees and where you can make a real difference. If you’re ready to put your skills to work and be part of a dynamic, growing company, apply today!