Office Associate; SY

SUMMARY OF OPPORTUNITY

Screens calls, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. This is a 10 month position.

One year certificate from college or technical school; or three to six years related experience and/or training; or equivalent combination of education and experience.

• Answers and screens telephone calls, arranges conference calls, and disseminates messages to the appropriate person.
• Greets visitors and directs them to the appropriate area or person.
• Monitors traffic in and out of the school; maintains records of all people entering and exiting the building.
• Has knowledge of Word, Excel, and PowerPoint.
• Serves as a point of contact for the Athletic Department.
• Can organize and coordinate programming.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e‑mail and faxes.
• Composes and types routine correspondence.
• Assists the Administrative Associate in routine office duties.
• Is willing to learn and perform all office duties so that when co‑workers are absent or busy, they can perform the necessary tasks for seamless operations.
• Performs other duties as assigned by the principal.

None.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one‑on‑one, small group, and large group situations.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

None.

Non‑Exempt

Not eligible

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee occasionally is required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances.

Indianapolis Public Schools does not tolerate any form of retaliation or bias‑based intimidation, threat, or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.