Office Associate Registrar

SUMMARY OF OPPORTUNITY:

Serves as a Registrar Secretary.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Process all transcript requests.
• Maintain paper cumulative folders, paper transcripts, and Student Information System transcripts, including adding grades, filing lost student transcripts, adding ISTEP, GQE, SAT and ACT scores, and creating new student records.
• Process and request student records from/to other schools.
• Maintain Merit Citations.
• Maintain and distribute report cards.
• Maintain records and process transcript requests.
• Type, distribute and maintain files for work permits.
• Maintain GED requests and files.
• Provide backup support to enroll (register) students in the Student Information System, to provide Social Security with requested paperwork, and handle data processing.

• Professionalism and reliability:
  Demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families.
• Collaboration and communication:
  Work collaboratively with colleagues, ensuring a supportive environment. Clear communication and mutual respect are key.
• Flexibility and problem‑solving:
  Adapt and proactively solve problems to meet the ever‑changing needs of students and schools.

High school diploma or general education degree (GED) and two to three years of related experience and/or training. Proficiency with Microsoft Windows programs is necessary.

Non‑Exempt

Not eligible

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances.

Indianapolis Public Schools does not tolerate any form of retaliation or bias‑based intimidation, threat, or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.