Executive Coordinator

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The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Aaron Hood, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.

Salary:
The salary for this position traditionally starts at $55,000 but may be commensurate with education and/or experience.

To Apply:

Please apply by July 10, 2026

This position serves in the Office of Judicial Administration as Executive Coordinator for the Chief Administrative Officer (CAO) and the Deputy Chief Administrative Officer (Deputy CAO) of the Indiana Supreme Court. This position provides support for these roles through a broad variety of administrative duties to assist in completing CAO and Deputy CAO tasks.

Assists with routing communication timely and appropriately; preparing for meetings by drafting agendas and printing materials; drafting and electronically filing correspondence; summarizing reports; demonstrates initiative in anticipating and helping determine the CAO’s and Deputy CAO’s order of work priorities and timelines; manage the CAO’s calendar of appointments, including coordination of detailed travel plans and appropriate state reimbursements.

• Serve as primary administrative point of contact for the CAO and Deputy CAO; answer and screen phone calls, take messages, and respond to correspondence as appropriate.
• Develop agendas and coordinate materials for weekly and monthly executive-level meetings with OJA managers, the Chief Justice, Associate Justices, and external stakeholders.
• Enable consistent utilization of Administrative Portal on Supreme Court Intranet; track requests and assist with follow-up to ensure matters are handled in a timely manner; maintain confidential documents.
• Facilitate internal and external meetings: scheduling, securing locations, assembling materials, communication, and other related tasks.
• Support executive operations through reading, researching, routing correspondence, drafting letters, memos, and documents, collecting, and analyzing information, and initiating communication.
• Develop an understanding of organizational structure and various initiatives within each department of the Office of Judicial Administration.
• Integrate calendars for internal/external meeting requests, appointments, and conferences.
• Prepare travel itineraries and estimates, submit travel voucher upon completion, and ensure necessary documentation and receipts are provided.
• Create or revise executive summaries when appropriate, review or summarize files and reports.
• Additional duties as assigned.

Integrity

• Exercise discretion in handling confidential information and materials
• Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict

Professionalism

• Interact with all people in a respectful manner, maintain business-like appearance, and promote harmony in the workplace
• Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration

Customer Service

• Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues and concerns
• Successfully diffuse elevated conversations with an intent for resolution

Communication

• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Communicating…