Project Coordinator - Mechanical​/HVAC

• Location 475 GRADLE DR,Carmel, IN, ,United States
• Job Category Administrative Support Workers

Founded in July 2014 and headquartered in Indianapolis, Indiana, GEMCO Constructors is a national mechanical, electrical, plumbing, building automation systems, and service contractor. We provide comprehensive design and build solutions for customers across the United States and hold engineering and construction registrations, licenses, and certifications in more than 30 states. With coast-to-coast operations, GEMCO delivers safe, efficient, and innovative solutions across diverse markets.

The Project Coordinator is responsible for creating and issuing purchase orders, booking travel, ordering rental equipment, gathering closeout documents.

• Hotels
• CLClodging platform or with hotels directly if you can get a cheaper rate
• Car Rentals
• National Rental Car / Enterprise Fleet
• Flights
• Issue, update, cancel Purchase Orders and Subcontracts
• Order and maintain tracking of Equipment Rentals through Sunbelt, United, etc. Thursday of every week (get reports from rental company portals)
• Finding contractors for stone, concrete, core drilling, saw cutting for job site needs
• Keep Project Team Information Sheet current
• Attend all department/company meetings
• Upload and code AMEX charges each month and assist any department members with completion of their accounts, as needed
• Managing Daily Reports, Highlighted Drawings and other various tasks
• Cleanup job folders, save all documents incorrect areas on GDrive
• Temporary employee timesheets, must make sure we get job specific COI’s for all temps
• Assist Field Supervisors in gathering expense receipts, travel maps, and job sign in sheets to assist in Time Review and Submittal process each week
• Permitting / Licensing knowledge
• Update CE job information, purchase orders and subcontracts, as needed
• AP approval routing reconciliation
• Reports for jobs prior to WIP each month
• Assist with gathering contract documents for new jobs, i.e., verified lists, COI, etc. needed
• Keep spreadsheet of department employees updated for easy availability
• Shipping/freight for department, as needed (use Direct Logistix)
• Maintain department shared calendar
• Maintain meeting invites through Teams
• Documenting and following up on outstanding items
• Obtain certificate of insurance for new projects.
• Take items to Fed Ex or UPS when needed
• Time Management
• Multitask
• Analytical / Problem Solving abilities
• Detail Oriented
• Communication
• Organized
• Ability to prioritize tasks based on urgency/importance

Equal Opportunity

Employer:

GEMCO Constructors is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.