Data Entry Clerk

Position Summary

The Data Entry Clerk is responsible for accurately entering, maintaining, and updating data across company systems and records. This role supports operational efficiency by ensuring information is accurate, organized, and readily accessible while providing administrative support to various departments.

• Leading by example by following established Quality, Health and Safety policies & procedures.
• Showing respect and pride for facilities and equipment.
• Being responsible – on time for work and take breaks during designated times.
• Carrying out other tasks from time to time as assigned by a manager or request for assistance as needed.

• Accurately enter, update, and maintain data within company ERP systems, databases, and spreadsheets.
• Review source documents for completeness and accuracy before data entry.
• Verify and correct data discrepancies while maintaining data integrity.
• Maintain electronic and physical records in accordance with company procedures.
• Process and organize operational, inventory, production, and customer-related documentation.
• Generate reports and extract data from company systems as required.
• Assist with document control and records management activities.
• Scan, file, and archive records and documentation.
• Coordinate with internal departments to obtain and verify information.
• Monitor data accuracy and identify opportunities for process improvements.
• Assist with inventory, production, and operational data updates as required.
• Maintain confidentiality of company information and records.
• Support continuous improvement initiatives and administrative projects.
• Follow all company policies, procedures, and quality standards.
• Perform other duties as assigned.

• High school diploma or equivalent required.
• Post‑secondary education in Business Administration or a related field is considered an asset.
• Minimum 1–2 years of data entry, administrative, or clerical experience.
• Experience working with ERP systems and databases is considered an asset.
• Proficient in Microsoft Office applications, including Excel, Outlook, and Word.
• Strong keyboarding and data entry skills with a high degree of accuracy.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Strong problem‑solving and time‑management skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

• Extended periods of computer and desk work.
• Frequent sitting with occasional standing and walking.
• Manual dexterity required for keyboarding and data entry.
• Ability to review detailed financial records and reports for extended periods.
• Occasional overtime may be required to meet reporting and month‑end deadlines.