Executive Administrative Assistant

Executive Administrative Assistant

Full‑time, first shift, Chesterfield, SC – Monday through Friday.

Job Summary

We are seeking a highly organized Executive Administrative Assistant to provide comprehensive support to the Executive Director. The ideal candidate will excel in office management, project coordination, and administrative tasks, ensuring smooth daily operations. This role requires exceptional communication skills, attention to detail, and proficiency with various office software, tools, and the use of Artificial Intelligence. The Executive Administrative Assistant will play a vital role in maintaining efficient workflows, managing schedules, and supporting special projects to help our organization achieve its goals.

• Manage and maintain executive calendars, scheduling meetings, appointments, and events with precision.
• Coordinate and assist with event planning for company functions, conferences, and meetings.
• Prepare, proofread, and transcribe documents, reports, and correspondence with high accuracy.
• Handle phone etiquette for phone systems, screening calls and directing inquiries appropriately.
• Provide executive administrative support including filing, document management, and front‑desk responsibilities.
• Assist with project coordination by tracking deadlines, preparing agendas, and ensuring timely completion of tasks.
• Manage office supplies inventory and perform general office management duties to maintain an organized work environment.
• Support duties as needed for senior executives, including travel arrangements and personal scheduling.
• Utilize office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) to prepare presentations and reports.
• Conduct proofreading of documents to ensure clarity and professionalism before distribution.
• Assist with special projects.
• Perform transcription services for meetings or dictations as required.
• Support customer service efforts by addressing inquiries professionally and courteously.

• Proven experience in an administrative or executive assistant role with strong office management skills.
• Excellent organizational skills with the ability to multitask efficiently in a fast‑paced environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, and Docu Sign.
• Strong typing skills with high accuracy; experience with data entry is preferred.
• Exceptional communication skills.
• Ability to coordinate multiple projects simultaneously.
• Experience in event planning and project coordination is desirable.
• Demonstrated ability to handle confidential information discreetly.
• Office experience including front desk duties, filing systems, clerical tasks, and multi‑line phone systems is preferred.

• Acquire and maintain certification in First Aid, CPR, and CPI (Non‑Violent Crisis Intervention).
• Subject to annual TB test.
• Valid driver’s license from state of residence and ability to operate a motor vehicle for 15 passengers or less.
• High School Diploma; one year experience in clerical work preferred.
• Experience working with mentally or physically disabled persons preferred.

• Climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting (patients with assistance), writing, reading, driving including nights, counting, working double shifts as necessary, running, and smelling.
• Very heavy lifting with assistance.
• Visual acuity must be accurate to write and read small print and record data.
• Worker may be exposed to indoor and outdoor environments and may be subject to temperature extremes of heat and cold for short periods.
• Worker may be exposed to noise and hazards including the possibility of physical assault, property destruction, and infections.
• Worker is required to wear protective clothing to prevent exposure to infection.

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

• Job Type: Full‑time
• Work Location:
  
  In person
• Reports To:
  
  Executive Director