Admin​/Field Support – Clinical Engineering

Responsibilities

• Provide clerical and administrative support for staff
• Organize and develop information/materials necessary for meetings, special projects, presentations, and reports
• Interact with and provide support to all departmental infrastructure, including human resources, payroll, benefits, service operations, finance, and information technology
• Manage travel arrangements and expenses, as needed
• Place orders for indirect items in procurement system as outlined by TRIMEDX Supply Chain
• Perform additional support tasks: coordinate meetings (including QVRs and team meetings), calendar management, prepare documents, take notes/minutes, send reminders/responses, maintain files and records
• Maintain documents: EOC Reports, QVR documents and minutes, and other documents as needed (Org chart/pictures)
• Schedule meetings as requested
• Provide regional support for company-sponsored events
• Establish and maintain record keeping systems and processes
• Compile data for routine and special reports, utilizing Microsoft products including Word, Excel and PowerPoint to prepare spreadsheets, charts and graphs, and utilize various database software programs
• Compile daily, weekly, and monthly reports
• Act as a data resource and assist other departments, managers and directors as needed
• Maintain RSQ data, including approving/updating primary and secondary PM Tech, reassigning work orders, updating warranty information (including start/end dates), updating ROTA, and additional items, as directed
• Participate in obtaining information for various projects by contacting subject matter experts and resources at TRIMEDX and the hospital as required
• Monitor compliance within various Divisional and TRIMEDX projects and tasks
• Coordinate and consolidate data collection and information requests, from Regions or Systems

• Minimum 3 years of office experience providing clerical and administrative support is preferred
• Experience in data management preferred
• Must be organized and able to communicate effectively (written or orally)
• Must be task oriented and able to complete assigned tasks on time
• Must be able to multi-task in support of the Field Operations
• Knowledge of Microsoft Office applications required
• Ability to manage time and set priorities amidst multiple tasks and deadlines
• Ability to work effectively with other team members
• Strong interpersonal and telephone skills
• Strong written and verbal communication skills