Assistant administratif et financier H​/F

Assistant Administrative And Cashier

Under the authority of the administrator, you will assume part-time administrative assistant, secretariat, and support the administrative and financial manager in ensuring continuity of service in the absence of the latter. You will also assume part-time cashier duties. Thus, you contribute through the quality of your welcome to the enhancement of the monument. You will collect the entrance fees due by visitors to ensure the collection of the establishment's revenues.

You will welcome and offer visitors the products of the sales counters to contribute to the increase of commercial revenues. The distribution of your working time between your main duties will evolve according to the periods of the year, with more administrative work in the low season and more cashier and sales time in the high season.

Secretariat and logistics:

• Receive and filter telephone communications
• Receive and sort mail and emails, especially on the generic castle email, and process reservation requests
• Write administrative documents
• Participate in the monitoring of the activity of the district (dashboards and statistics)

Budget and finances:

• Assist the manager in the daily financial management of the monuments: entry of commitments in the accounting application, ordering of expenses (writing of administrative certificates, liquidation of invoices for payment, transmission of payment requests, filing and archiving of supporting documents);
• Assist the manager in the budget and accounting follow-up of expenses: monitoring of envelopes, consumptions, supervision of the good level of execution;
• Contribute to the maintenance of the quality of financial management within the monument (respect of procedures, deadlines, and good follow-up of execution);
• Participate in the follow-up of travel files.

Cashier and sales:

• Welcome the public and inform them about the proposed rates;
• Collect the entrance fees after checking the special rates justifications and deliver the tickets;
• Restock the ticket offices (tickets, cards…);
• Inform and advise visitors on the products of the sales counters;
• Sell the products and collect the corresponding sales amounts;
• Maintain the good presentation of the items.

Technical skills:
Graduated with a BAC or BTS in Accounting, or 3 years of professional experience in an equivalent position. Mastery of office tools (Office Pack) and common management software. Know-how:
Analyze accounting and financial data, collect, control and verify information, apply financial rules, mastery of public management circuits.

Vacant

Assistant / Assistant Manager