Senior Executive Adminstrator

About the Role

The Senior Executive Administrator provides high‑level administrative and executive support to assigned senior leaders. The position manages complex calendars, travel, meetings, communications, reports, and executive priorities with sound judgment, professionalism, confidentiality, and strong attention to detail.

Candidates must currently reside in the Eastern or Central time zone in close proximity to a major airport. The role requires approximately 20% travel, including to the Indianapolis, IN Central Office. Relocation is not available and immigration sponsorship is not provided.

• Manage complex executive calendars, schedules, and priorities, proactively identifying and resolving conflicts and making judgment‑based decisions aligned with executive objectives.
• Plan, coordinate, and execute meetings and appointments, including invitations, agendas, attendee coordination, room reservations, technology and AV support, catering, materials, minutes, reminders, follow‑up actions, and related logistics.
• Coordinate domestic and international travel arrangements, itineraries, lodging, transportation, registration, expense reporting, and related documentation, adjusting plans as needed.
• Support organizational meetings and events such as the National Leadership Meeting, Board of Directors meetings, Town Halls, Operations meetings, and other executive‑led forums, ensuring professional and seamless logistics.
• Prepare, organize, proofread, and develop high‑quality materials for meetings, special projects, presentations, communications, reports, correspondence, and executive briefings, ensuring deliverables are accurate, timely, and aligned with the executive’s voice and TRIMEDX brand standards.
• Manage assigned executive projects and activities, coordinating resources, tracking timelines and deliverables, following up on action items, maintaining documentation, and communicating status updates to stakeholders.
• Serve as a professional liaison with internal teams, senior management, Board members, customers, vendors, community leaders, industry affiliates, and other external contacts, representing TRIMEDX with polished executive presence, discretion, responsiveness, and confidentiality.
• Support onboarding coordination, document preparation, file maintenance, invoice approvals, legal ticket prioritization, timekeeping, meeting notes, reminders, and other administrative activities necessary to support executives and department operations.
• Maintain confidential information, records, calendars, communications, and business materials with the highest level of professionalism and discretion.
• Use Microsoft Office applications, AI, and other business systems to create, organize, track, and distribute information, reports, presentations, communications, and project materials supporting executive and organizational priorities.
• All other duties as assigned.

• Minimum 3 years of experience as a senior level executive administrator (prefer 5+ years).
• Experience working with C‑suite executives and managing multiple executives.
• Demonstrated responsiveness, judgment, and confidentiality.
• Experience in a large (over $500million), nationally operated company with a distributed workforce; international experience is a plus.
• Proven experience with customer contact, specifically with customers, community leaders, and industry affiliates.
• Polished executive presence and high level of professionalism.
• Strong project management, organization, planning, communication, problem‑solving, and flexibility skills.
• Proficiency in Microsoft Office applications at an intermediate or advanced level.
• Associate’s degree in communication, marketing, journalism, or a related field is required; bachelor’s degree is preferred.

TRIMEDX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, protected veteran status, or disability.

TRIMEDX maintains a drug‑free workplace. All employees, contractors, and guests must not be under the influence of any controlled substance or marijuana while on company property or during working/on‑call hours.