Project Coordinator

Responsibilities

• Manage Box Sales processes, including tracking and coordination.
• Prepare and distribute welcome letters to customers.
• Process PO (Purchase Order) requests and follow up on approvals.
• Receive POs as needed to support project execution.
• Coordinate procurement and delivery of materials and supplies for projects.
• Schedule Sales to Operations handoff meetings.
• Arrange travel accommodations for project personnel as required.
• Handle permit requests and manage follow-up processes.
• Confirm completion and accuracy of project closeout documents.
• Oversee lien waiver management to ensure compliance.
• Conduct customer follow-up calls for project closeout confirmation.
• Provide administrative support to Project Managers.
• Create NCCO (No Charge Change Order) quotes and submit them through NS for approval (DOA).
• Reference NCCO SOP for project-related change orders.
• Maintain and oversee technical license upkeep and compliance with standards.
• Ensure that Sales Order edits for Projects are handled by the Project Accountant.
• Prepare AIAs, Pay Applications, and manage customer portal administration (e.g., Textura, Procore, Oracle).

• Minimum of 3-5 years’ experience with ordering and inventory control.
• 2+ years of experience in project coordination, administration, or related fields such as:
  Project Management Support, Procurement, Accounts Payable/Accounts Receivable (AP/AR), Customer Service, Scheduling/Dispatch, Construction Administration, etc.
• Excellent verbal and written communication skills.
• Possess advanced knowledge of Microsoft Word and Excel;
  PowerPoint & Access, a must.
• Previous ERP or procurement experience, preferred.
• Strong initiative and ability to anticipate issues proactively.
• Ability to succeed in an often fast-paced environment, establish priorities, work independently, and proceed with objectives without supervision.
• Proven track record of reliability and responsibility.
• Strong organizational and administrative skills with attention to detail.
• Ability to multi-task in a demanding, results-driven environment.
• Possess a high level of integrity.
• Prior experience with project management systems, permit applications, and customer portals (Textura, Procore, Oracle) is a plus.