Purchasing Administrator III

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to procure goods and services for the Indiana State Police Department.

• Process procurement requests for goods and services.
• Verify invoices against purchase orders so payments can be made to vendors.
• Communicate with commanders regarding procurement requests to ensure appropriate goods and services are received as requested.
• Review unliquidated requisitions and purchase orders in People Soft to ensure they are correct.
• Obtain telephone quotes for purchases $501.00 to $2,499.00.
• Send out request for quote packages for purchases over $2,500.00.
• Communicate with vendors as needed to complete procurement request.
• Analyze quotes packages when received from vendors and select appropriate vendor.
• Enter requisitions and purchase orders in People Soft.
• Verify invoices against purchase orders so payments can be made to vendors.
• Process supply orders for departments.
• Perform other duties as required.

• Must be a high school graduate or equivalent G.E.D.
• Knowledge of state procurement procedures.
• Ability to work with spreadsheets, databases and specialized software.
• Abilitytooperateofficeequipmenttoincludecopymachines,calculator sand computers.
• Ability to maintain confidentiality.
• Ability to function independently.
• Must be able to access, input retrieve and analyze information using a computer.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to organize, file and retrieve information.
• Must be able to proofread documents for accuracy.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.