Administrative Assistant

Location:

Westville, In

100% onsite

A well-respected local organization is seeking a friendly, organised Administrative Assistant to support a busy office during a high-traffic season. This is an excellent opportunity for someone who enjoys helping people, providing exceptional customer service, and working in a professional office environment.

In this role, you'll serve as the first point of contact for visitors and callers, answer questions, schedule appointments, maintain confidential records, and provide administrative support to a collaborative team.

• Welcome visitors and answer incoming phone calls with a professional, friendly attitude.
• Direct visitors and callers to the appropriate department or resource.
• Assist individuals with general questions and provide guidance to help them navigate the organization.
• Schedule appointments and manage calendars using Microsoft Outlook.
• Document concerns and complete electronic intake forms.
• Perform general administrative duties, including scanning, copying, filing, and data entry.
• Maintain confidential records and handle sensitive information with discretion.
• Provide administrative support to the office team and assist with special projects as needed.

• Previous administrative, receptionist, front desk, or customer service experience.
• Professional, outgoing, and welcoming personality.
• Strong communication, listening, and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Experience with Microsoft Office, including Outlook.
• Comfortable learning new software and office systems.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

• Professional office setting with a front reception area.
• Business casual dress code (jeans on Fridays).
• Full-time, Monday through Friday schedule.
• Training provided on office procedures and internal systems.