Nursing Staff Scheduler - Kendallville

Nursing Staff Scheduler

You are an organized, detail-oriented professional who thrives in a fast-paced healthcare environment. You excel at balancing complex schedules, keeping accurate records, and ensuring smooth operations behind the scenes. You understand how vital proper staffing is to resident care and team morale, and you take pride in your ability to coordinate logistics, track attendance, and support nursing leadership. You're someone who can calmly solve problems under pressure and build strong relationships with staff, while maintaining accuracy and professionalism in every task.

As the Nursing Staff Scheduler, you'll serve as a key administrative support for the Nursing Department. You'll coordinate all aspects of nursing staff scheduling and timekeeping, assist with new hire onboarding and training coordination, and maintain essential employee records. You'll also help ensure that staffing meets regulatory requirements and department standards.

Scheduling & Staffing Coordination

• Prepare, post, and update bi-weekly and monthly nursing staff schedules based on census, coverage needs, and employee availability.
• Collaborate with the Director of Nursing (DON) and Charge Nurses to ensure all shifts are adequately staffed.
• Respond to call-ins and coordinate replacement coverage.
• Process and track shift trades, vacation requests, and personal time.
• Monitor for unauthorized overtime and other schedule variances.

Timekeeping & Payroll Support

• Review and maintain attendance records, including absentee and tardy slips.
• Process punch corrections, bonus pay, and time-off entries.
• Run bi-weekly Punch Detail Reports, coding and updating them per policy.
• Collaborate with HR and Payroll to ensure accurate pay processing and reporting.

Onboarding & Training Coordination

• Set up new employee files and maintain up-to-date contact and credential information.
• Coordinate new hire training schedules and orientation sessions.
• Support onboarding of CNA students and Ivy Tech training participants.
• Ensure reference checks, licensure verifications, and required paperwork are completed.

Administrative Support

• Maintain organized nursing employee files and department records.
• Coordinate nursing staff interviews and prepare Employee Status Reports.
• Support the DON with meeting coordination, staff tracking, and administrative tasks.
• File and process incident reports and termination documents in accordance with procedure.

Compliance & Reporting

• Ensure staffing levels align with federal and state regulations.
• Track and report daily staffing complement and attendance trends.
• Maintain absence tracking documentation and disciplinary form processing.
• Support the Weekend Baylor program and other staffing initiatives.

Education & Experience

• High school diploma or equivalent required; coursework in secretarial sciences preferred.
• Prior scheduling experience in a healthcare or long-term care setting strongly preferred.
• Experience using scheduling/timekeeping systems and Microsoft Office.
• QMA or CNA licensure is required.

Skills & Competencies

• Strong organizational, time management, and interpersonal skills.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Excellent attention to detail and accuracy.
• Professional and discreet in handling confidential information.

Tools & Equipment Used

• Computer and scheduling software
• Telephone and standard office equipment (copy machine, calculator, etc.)

Why Join Us?

At Lutheran Life Villages, we bring our core values of Leadership, Impact, Friendship, and Excellence (LIFE) into every part of our work. Here, you'll find the opportunity to contribute to an organization dedicated to providing exceptional care for seniors while fostering a supportive, collaborative environment for its staff. Our commitment to Leadership means empowering our team members to grow personally and professionally, inspiring others by example.

We're passionate about making a meaningful Impact in the lives of our residents and nurturing relationships built on Friendship and compassion. By pursuing Excellence in all we do, our employees share our mission to deliver outstanding care.

As a valued member of the LLV team, you'll enjoy a…