WE CANN Program Coordinator

Job Description

Job Description

WE CANN PROGRAM COORDINATOR

JOB DESCRIPTION

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* POSITION SUMMARY
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The WE CANN Program Coordinator provides administrative, operational, and program support for CAGI’s WE CANN initiative. This position assists with the coordination of daily program activities, participant documentation, scheduling, data tracking, reporting, community resource coordination, and general administrative functions necessary to support effective program operations.

The Program Coordinator works closely with the WE CANN Program Director, Community Manager, Community Navigators, community partners, and other CAGI staff to help ensure program activities are organized, documented, and completed in accordance with organizational and funder requirements.

In the absence of the Community Manager, the Program Coordinator provides administrative and operational continuity by serving as a point of contact for routine program matters, communicating information to staff, assisting with coordination of daily activities, and escalating supervisory, personnel, or significant program decisions to the WE CANN Program Director. This position does not have direct supervisory or disciplinary authority over program staff.

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* ESSENTIAL FUNCTIONS
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* Program Administration & Coordination
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• Provide day-to-day administrative support for WE CANN program operations.
• Coordinate program calendars, meetings, appointments, outreach activities, trainings, and other scheduled program activities.
• Assist with organizing daily program activities and communicating schedules, assignments, deadlines, and program updates to appropriate staff.
• Prepare correspondence, meeting materials, agendas, forms, spreadsheets, presentations, and other program documents.
• Maintain organized electronic and hard-copy program records and files.
• Assist with tracking program deadlines, deliverables, follow-up items, and administrative requirements.
• Respond to routine program inquiries and direct individuals to the appropriate staff member or resource.
• Assist the Community Manager and Program Director with special projects and program initiatives.

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* Participant Documentation & Service Coordination
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• Maintain accurate records of participant enrollment, participation, referrals, follow-up activities, and program engagement.
• Assist Community Navigators with administrative aspects of participant intake, assessments, service documentation, referrals, and follow-up.
• Review program documentation for completeness and notify appropriate staff when information or documentation is missing.
• Enter and maintain participant information within designated databases, spreadsheets, tracking systems, and other program records.
• Assist with coordinating participant referrals to community-based organizations and service providers.
• Maintain confidentiality of participant information in accordance with organizational policies and applicable requirements.
• Data Tracking & Reporting
• Compile program information and data for internal reports, funder reports, dashboards, and other reporting requirements.
• Maintain daily, weekly, and monthly program tracking logs.
• Assist with monitoring participant outcomes, referrals, service utilization, and other established program measures.
• Support preparation of monthly program reports and grant-related documentation.
• Assist with identifying missing, incomplete, or inconsistent program data and coordinate corrections with appropriate staff.
• Maintain documentation necessary to demonstrate compliance with program and funder requirements.

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* Community Resources & Partnership Support
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• Maintain and regularly update the WE CANN community resource directory.
• Gather current information regarding available housing, employment, education, healthcare, legal, transportation, food, utility, and other supportive services.
• Assist with coordinating meetings and communications with community-based organizations and service providers.
• Maintain partner contact information, referral information, meeting records, and related documentation.
• Provide participants and staff with approved community resource information as appropriate.
• Assist with community outreach activities, resource fairs,…