Program Administrator, Tippecanoe Chamber Music

Program Administrator, Tippecanoe Chamber Music

Deadline: 09/17/2026

Job Brief

We are looking for a Program Administrator to support our 501(c)3 organization in its program planning, execution, and self-reflection/evaluation.

The Program Administrators responsibilities encompass program administration, event coordination and marketing, website maintenance, data collection and analysis, and reporting.

Our ideal candidate is detail-oriented, motivated, proactive, highly organized, and able to manage multiple tasks simultaneously, and has excellent communication skills.

Duties and Responsibilities

The Program Administrator supports the ongoing activities and operations of the Tippecanoe Chamber Music Society, working cooperatively with the Artistic Director (AD), Board, and committees to help TCMS meet its organizational goals.

Main duties and responsibilities include:

• Copy editing and coordinating the design, printing, and mailing of our season materials (brochures, concert program booklets and inserts, tickets, correspondence)
• Copy editing and coordinating the design and distribution of our electronic communications
• Designing, maintaining, and regularly updating our web pages
• Coordinating and regularly updating our social media presence
• Managing our community calendar listings
• Retrieving USPS and The Arts Federation mail weekly and communicating contents with the AD and/or the appropriate Board member(s)
• Managing received donations, ticket sales, and grant-based income in coordination with our Treasurer
• Managing collaboratively the organization’s databases
• Contributing to the maintenance and updating of program records and analysis
• Creating and tracking invoices in coordination with other Board members.
• Tracking and reporting on income/expenses in coordination with our Treasurer
• Supporting budgeting and bookkeeping procedures
• Providing support to Board committees and executive officers
• Submitting regular reports to the Board (electronic; minimum 3 days in advance)
• Attending all Board meetings (five annually)
• Attendance and assisting at concerts (seven annually) is encouraged

Experience, Qualifications, and Skills

Ideal candidates should possess a combination of administrative skills, technical abilities, strong interpersonal skills, and experience, including:

General

Skills and Experience:

• Proven experience as a Program Assistant or similar organizational role
• Organizational skills to manage files, schedules, and multiple project tasks effectively
• Time management skills to prioritize, meet deadlines, and ensure efficient workflow
• Attention to detail to ensure accuracy
• Problem-solving abilities to proactively troubleshoot issues, find solutions to various problems, and make decisions in the absence of the supervisor
• Communication skills to interact with, answer queries from, and relay information effectively to the AD and board members
• Teamwork skills to work collaboratively with other team members, contribute to group projects, and assist in coordinating activities

Technical

Skills:

• Proficiency in using Google Workspace (especially Docs and Sheets) or other similar cloud-based collaborative office platforms
• Proficiency in website administration
• Proficiency in managing web-based commerce platforms
• Experience using graphic design software/cloud-based platforms

Salary: $420/month ($5,040 for full 12-month July 1-June 30 fiscal year)

Hours are variable and largely self-directed, averaging 20-25 per month. Especially active times are July-September, as we prepare to launch our new concert season.