Receptionist, Administrative​/Clerical

Location: Terre Town

Purpose of the Position The Receptionist supports the efficient day-to-day operation of the office by providing reception, administrative, and clerical support to management, staff, and visitors. This position ensures professional and courteous interaction with all internal and external contacts.

Shift: Saturday/ Sunday: 9am-6pm; PRNDuties and Responsibilities Reception Answer  phone inquiries professionally and courteously.

Direct calls to the appropriate staff member.

Provide accurate information in response to general inquiries.

Greet clients, vendors, and visitors in a professional and friendly manner.

Office Administration Use computer software and email.

Sort incoming mail and prepare outgoing mail and faxes.

Forward voicemail from the general mailbox to the appropriate staff member.

File materials according to established procedures.

Provide secretarial and administrative support to management and staff.

Attend and participate in mandatory in-services as assigned.

Qualifications Education High  School Diploma or equivalent.

Knowledge, Skills, and Abilities Proficiency in Microsoft Word, Excel, Publisher, and Outlook.

Proficiency in the use of office equipment including computers, voice messaging systems, fax, and photocopier.

Strong organizational, interpersonal, and communication skills.

Ability to work independently, prioritize tasks, and meet deadlines.

Professional demeanor and ability to maintain confidentiality.

Personal Characteristics Behave Ethically:
Ensure own behavior aligns with ethical standards and organizational values.

Build Relationships:
Establish and maintain positive working relationships internally and externally.

Communicate Effectively:
Speak, listen, and write clearly and professionally.

Focus on Client Needs:
Anticipate and respond to internal and external client needs.

Teamwork:
Collaborate effectively with others to achieve organizational goals.

Decision Making:
Assess situations, prioritize, and make timely decisions.

Organization:
Set priorities, monitor progress, and manage details and information effectively.

Experience1–3 years of experience in an office environment preferred.

Working Conditions Work is performed primarily in an office environment.

Hours may vary and may include weekends or holidays as part of rotation.

Reports directly to the Business Office Manager.
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