Office Assistant

Posting Summary

Working Title:

Office Assistant

Role Title Admin and Office Spec IIRole Code
19012-FPFLSANonexempt

Pay Band
02

Position Number
280W0048

Agency Northern VA Community CollegeDivisionNV
280-Provost Information and Engineering Technologies Work Location Prince William - 153

Hiring Range $19/hr Emergency/Essential Personnel

No

EEO Category5-Paraprofessionals Full Time or Part Time Part Time

No telework options?
-Telework options are subject to change based on business needs-No

Work Schedule:

Schedule will be based on office needs during office hours;
Monday – Friday, Monday – Thursday or Tuesday – Friday.

Sensitive Position No Job  Description

The Office Assistant will provide office administration duties for the IET Associate Deans that will require completing forms, ordering supplies, assisting with collecting information for adjunct hiring folders, assisting callers, students and visitors with basic information about the department. Assist with covering the building information desk when needed.

• Communicating with potential faculty to obtain hiring forms,
• Obtaining and filing end of the semester documentation submitted by faculty
• Greeting faculty, visitors and students at the information desk
• Assist students with searching for and enrolling in classes
• Scheduling events for the academic dean and assistant dean, and assisting the dean and associate dean with division projects.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Detail-oriented skills
• Ability to multitask
• Ability to excel in a high-volume work environment.
• Knowledge and understanding of computer, technical and STEM skills in an educational setting
• Ability to follow directions, manage multiple priorities while meeting deadlines
• Excellent communication skills, both oral and written

• Customer service experience
• Experience with computer applications such as word processing, spreadsheets, etc.
• Administrative support experience

• Experience in a STEM or computer related field
• Computer skills: presentation software
• Experience working in or attending a community college
• Experience in an office setting

No Supervises Employees No Required Travel n/a

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and…