Project Coordinator

With limited direction, the Project Coordinator supports the Programing Department in gathering materials, resources, and information to implement Library programs. Activities include coordinating tasks, allocating resources, and creating a structured workflow under the guidance of the Area Resource Managers (ARMs). The Coordinator collaborates with the Area Resource Managers and team to produce in-depth program analysis reports for all library locations, providing quantitative and qualitative data for reporting purposes.

• Have a Bachelor’s degree or equivalent in job experience
• Have three to five years of experience; customer service and experience with large scale program implementation and design is preferred
• Bilingual a plus
• Valid Driver’s License

• Supports workflow management for programs and events including reserving space, logistical support, ticketing, material packing, submitting translation requests, and other event-specific duties.
• Consults, responds, informs and coordinates effectively with both internal and external customers, clients, or service providers via phone, email, and in-person.
• Creates, compiles, and provides data analysis including compiling program attendance, conducting research, preparing reports, and designing data presentations.
• Provides administrative support including area records retention and maintenance, communicating with internal and external customers, maintaining our internal shared files, and preparing documents and presentations.
• Actively participates in meetings by taking notes, identifying, and addressing potential problems, and providing updates on project status and milestones.
• Assists with interviewing, task planning, and supervising volunteers utilizing appropriate software and procedures.
• Assists in the day‑to‑day operations of the office.
• Demonstrates proficiency in using appropriate software including SharePoint, Outlook, Teams, One Drive, Word, PowerPoint, Excel, Canva, Airtable or other software.
• Able to cope with daily job-related stress.
• Able to work the normally scheduled work time for this position.

Note:

This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions does not identify all duties performed by any single incumbent in this position.

IndyPL offers a robust compensation package! Our comprehensive benefits include: medical, dental and vision insurance coverage; 100% company-paid long term disability, employer paid group life coverage, generous amounts of PTO, and a Library paid pension plan. The Library proudly promotes from within as part of a strong commitment to providing career growth opportunities for employees of all levels.

We are proud to be an EEO/AA employer M/F/D/V.