Assistant Registrar - Data Specialist

Job Title:

Assistant Registrar - Data Specialist

Location:

Indianapolis Campus
Job Type: Full-time
Classification: E-1
Salary Range: $48,000 - $50,000/annually (based on experience)

Reports To:

Registrar

Ivy Tech is Indiana’s community college and workforce engine, delivering: high-quality learning experiences that propel Indiana’s communities, measurable economic return, excellence in teaching, and industry-aligned credentials of value, empowering every learner to achieve lifelong success.

• Empathy:
  We lead with care and connectivity, ensuring we meet our students where they are.
• Integrity:
  We act responsibly and ethically in the best interest of our students, employees, partners, institution, and the State.
• Agility:
  We move with purpose and adapt to the evolving needs of our students, employers, and the State.
• Impact:
  We exist to change lives through quality education. Our work strengthens individuals, families, communities, and the future of Indiana.

This position is responsible for overseeing the processing functions of the office. In addition, this position oversees those employees directly involved with processing. This position interacts positively with potential and current students and other customers from within and outside the College. This position is responsible for composing, preparing, analyzing, and editing reports, correspondence, and material of both a general and confidential nature as needed by the college.

In addition, this position is also expected to support outlying Central Indiana Region sites express enrollment needs.

The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Provide strong customer service and/or student advocacy as demonstrated through a positive attitude of approachability, adaptability, strong problem solving and desire to identify and support student success. Act as a liaison to staff/faculty/administration outside of the Office of the Registrar. Engage in behaviors that create an inclusive environment in which all people are valued and supported. Does not stop with the first or the easiest answer to a customer, but gets to the root cause of the problem, question, or issue to solve it quickly and professionally as possible.

Supervise the processing team and all processing functions. Train staff (new and continuing) on Banner tasks. Utilize knowledge of accepted policies and practices in higher education relating to processing functions. Possess knowledge of accreditation requirements and policies concerning accreditation and transfer work. Conduct registration, change of enrollment/information and other student related enrollment activities to cover front line during busy periods. Maintain regular contact with School and Program Chairs concerning course equivalencies.

Determine daily priorities and anticipated workload. Respond to inquiries from students, faculty, staff, and the general public. Maintain and search student confidential files for accuracy and completeness. Triage/referral to identify and resolve issues.

Supervise and provide direct support and guidance for data entry to other staff, faculty and departments. Provide ongoing overall troubleshooting with internal and external customers to maximize customer service. Provide training and assistance, as needed, on student information system. Work closely with the…