Parts Administrator

P4 Automotive in Fort Collins, CO is seeking a detail-oriented Parts Administrator to support our busy automotive repair shop. In this role, you'll manage ordering, receiving, and organizing parts to keep technicians supplied and jobs moving efficiently. You'll track inventory, verify invoices, and work closely with vendors, service advisors, and technicians to ensure accurate parts availability and pricing. This position is ideal for someone who enjoys organization, problem-solving, and supporting a collaborative, customer-first team in a hands-on automotive environment.

Responsibilities

• Manage ordering, receiving, and stocking of automotive parts and supplies
• Maintain accurate inventory records and perform regular cycle counts
• Coordinate with technicians to ensure timely availability of parts for repairs
• Communicate with vendors to obtain quotes, place orders, and resolve discrepancies
• Verify invoices, match parts to work orders, and support basic purchasing tasks
• Organize parts storage areas for efficiency, safety, and cleanliness
• Use shop management or inventory software to track parts usage and costs
• Assist service advisors with parts pricing and availability information
• Support continuous improvement of parts processes and documentation

Required Skills

• Automotive parts knowledge
• Inventory management
• Vendor coordination
• Purchase order processing
• Invoice verification
• Data entry and recordkeeping
• Shop management or inventory software
• Basic automotive systems understanding
• Organization and time management
• Communication with technicians and vendors