Project Management Specialist, Pediatric Infectious Disease

PED-INFECTIOUS DISEASES (IN-PINF-IUINA). The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of Indiana University (IU) School of Medicine (IUSM) to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish.

The Program Management Specialist will support the administration and successful execution of the Principal Investigator's research program, including multiple National Institute of Health (NIH) funded international studies.

• Responsible for planning, coordinating, and monitoring program activities to ensure project goals, deliverables, and funding requirements are met.
• Serves as a liaison among Indiana University, international collaborators, regulatory bodies, funding agencies, and other stakeholders to facilitate effective communication and program operations.
• Coordinates regulatory and compliance activities.
• Develops and maintains project timelines.
• Tracks milestones and deliverables, managing program communications, organizing meetings and events, and supporting operational logistics.
• Assists with budget monitoring, expenditure tracking, preparation of reports for leadership and funding agencies, development of program materials, and grant proposal preparation and reporting.
• Contributes to the overall success of the research program through effective planning, coordination, reporting, and administrative oversight.
• Plans, coordinates, and monitors program activities, timelines, milestones, meetings, and operational logistics to ensure successful execution of multiple research projects and program objectives.
• Coordinates regulatory submissions and compliance activities, including IRB and sponsor requirements, and serve as liaison among institutional and international partners to ensure adherence to policies and deadlines.
• Prepares program reports, research summaries, stakeholder communications, and progress reports for leadership and funding agencies; maintain program documentation and informational materials.
• Supports grant administration activities, including identifying funding opportunities, coordinating proposal development, tracking submission requirements, assisting with budget preparation, and preparing grant-related reports.

• Manages medium to large projects, from start to finish, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Coordinates and facilitates efforts of project team(s) consisting of various staff and hourly employees.
• Communicates ongoing changes in tasks, goals, or performance.
• Collaborates to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, vendor/contract decisions, and development of project requirements and specifications.
• May provide guidance and support to less experienced peers.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• Bachelor's degree in relevant field

• 2 years of relevant experience.

• Ability to drive multiple projects to successful completion.
• Demonstrates project management skills.
• Proficient communication skills.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting skills.
• Highly thorough and dependable.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is not eligible for visa sponsorship.

$55,000.00 - $65,000.00 per year. Salary may be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data.

Indianapolis, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid…