Proposal Coordinator

Description

Location:

Onsite

Job Type: W-2

Shift: Mon-Fri first shift

Pay Range: $50,000 - $58,000 non-exempt

Ryan Consulting Group, Inc. is seeking a Proposal Coordinator to support the company's continued growth within the federal and commercial contracting marketplace. This role is responsible for coordinating and managing RFQs and small-scale RFP responses, ensuring compliant, high-quality proposal submissions while collaborating across internal teams, subcontractors, and proposal partners. The ideal candidate is highly organized, detail-oriented, able to manage multiple deadlines, and possesses strong written communication and project coordination skills.

• Manage RFQ and small-scale RFP proposal efforts from kickoff through submission.
• Develop proposal schedules, outlines, compliance matrices, and writing assignments.
• Analyze solicitations to identify requirements, evaluation criteria, compliance risks, and submission deadlines.
• Coordinate with Business Development, proposal support vendors, subcontractors, and teaming partners throughout the proposal lifecycle.
• Collaborate with HR, Finance, and Contracts teams to obtain pricing, key personnel information, and corporate qualifications.
• Prepare technical proposal responses that comply with solicitation instructions, formatting requirements, and federal procurement regulations.
• Coordinate and facilitate proposal color team reviews.
• Draft and edit executive summaries, technical narratives, management approaches, past performance writeups, and resumes.
• Conduct research to gather past performance information, graphics, industry data, and supporting content for proposals.
• Maintain proposal templates, boilerplate content, capability statements, and proposal libraries.
• Support development of proposal graphics, win themes, and discriminators.
• Manage document control, versioning, and secure file sharing.
• Track proposal metrics, success rates, lessons learned, proposal status, deadlines, and historical outcomes through a centralized tracking system.

• 0-4 years of experience in federal proposal management or RFP analysis
• 1-3 years writing and editing proposal content
• Exceptional organizational skills with the ability to manage multiple deadlines simultaneously
• Basic project management skills (time management, team communication, etc.)
• Exceptional communication and collaboration skills
• Advanced Microsoft Word, Excel, PowerPoint, and Adobe Illustrator skills
• Understanding of business integration issues and technologies
• Proficient in managing the full proposal development lifecycle
• Project coordination experience
• Familiarity with proposal management tools (e.g., SharePoint, Gov Win, Gov Dash) and CRM platforms (e.g., Salesforce

• Preferred - Bachelor’s degree in Business, Communications, English, or related field
• Federal contracting experience
• Shipley training

RYAN offers a comprehensive, competitive benefits package designed to support the well-being of our employees and their families. Some benefits may vary by contract.

• Paid Holidays (varies by contract)
• Paid Time Off (PTO)
• Bereavement, Military, and Parental Leave
• 401(k) or Roth Retirement Plan with Employer Matching
• Medical, Dental, and Vision Coverage
• Health Savings Account (with employer contribution)
• Group Term Life Insurance
• Pet Insurance
• Employee Discount Perks
• Voluntary Life Insurance
• Short- and Long-Term Disability
• Accident, Cancer, and Critical Illness Insurance

Ryan Consulting Group, Inc. is an equal opportunity employer. We are dedicated to ensuring equal employment opportunities in all aspects of employment, including recruitment, hiring, promotion, training, compensation, benefits, and termination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.

Ryan Consulting Group, Inc. is also committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations for qualified individuals with…