Project Documentation Coordinator — Indianapolis

Fanning Howey is seeking a detail-driven and highly organized Project Documentation Coordinator to join our growing team.

This position plays a key role in supporting architectural and engineering project teams through contract coordination, document control, workflow management, and operational support across the firm.

If you enjoy structured workflows, managing deadlines, organizing complex documentation, and collaborating with project teams in a fast-paced environment, this may be an excellent opportunity for you.

• Coordinate and maintain project contracts, AIA documents, proposals, and construction-phase documentation
• Support project managers, architects, and technical staff throughout the project lifecycle
• Manage multiple deadlines and documentation workflows with accuracy and efficiency
• Collaborate with internal teams, consultants, agencies, and external partners
• Help ensure documentation quality, compliance, and consistency across projects

• Associate’s degree in Business Administration or related field, or a minimum of three (3) years of equivalent A/E industry experience
• Strong organizational, time management, and communication skills
• High attention to detail and ability to manage multiple priorities
• Experience in architecture, engineering, construction, or professional services environments preferred
• K-12 project experience or familiarity strongly preferred
• Proficiency in Microsoft Office Suite and Bluebeam required
• Experience with Deltek Vantagepoint, Procore, Newforma, or AIA documentation is a plus

At Fanning Howey, we design learning environments that impact students and communities across the country. This role offers the opportunity to build expertise in architecture and engineering project coordination while working alongside collaborative and experienced professionals in a team-focused culture.

In-office Monday – Friday 8:00 a.m. – 5:00 p.m