Coordinator of K-12 School Engagement & University Events

Coordinator of K-12 School Engagement & University Events

Job Category: Student Success and Engagement

Requisition Number: COORD
001483

• Full-Time
• On-site

Indianapolis, IN 46222, USA

Marian University seeks a dynamic and organized Coordinator of K-12 School Engagement and University Events to promote our Catholic Franciscan mission and identity by designing, implementing, and supporting initiatives that strengthen partnerships with K-12 schools and coordinate impact group visits, campus events and summer camps. This position connects the university with local schools, promotes educational access, and fosters community engagement through strategic programming, summer camp planning, and high‑quality event execution.

• Coordinate school group visits and campus tours, and attend community outreach events to promote engagement opportunities for K-12 students, educators, and community stakeholders.
• Support summer camp planning and logistical operations, including enrollment tracking, staffing coordination, daily schedules, materials preparation, and on‑site program execution to ensure a seamless participant experience.
• Assist in planning and implementing pipeline programs that support college readiness, access, and enrollment for under‑represented or underserved student populations.
• Serve as a liaison between Marian University and partner schools to ensure consistent communication, collaboration, and relationship‑building.
• Develop and maintain relationships with K‑12 schools, administrators, counselors, and community partners to increase awareness of Marian University’s youth programs and engagement opportunities.
• Plan, organize, and co‑execute a variety of university events, including collaborative youth programs and community outreach initiatives. Provide on‑site event coordination and support, including venue reservations, set‑up/teardown, and day‑of troubleshooting.
• Manage youth compliance procedures in accordance with Marian University’s Minors Policy, ensuring all youth programs meet required safety, reporting, and training standards.
• Support administrative needs for camps and youth programs hosted on campus, including registration, communications, and compliance documentation.
• Collaborate with internal departments, faculty, and manage ambassador team to achieve event goals and ensure all activities align with Marian University’s mission and branding standards.
• Track engagement and event data, prepare reports, and assess program effectiveness to inform future improvements and strategies.
• Perform other duties as assigned in support of the university’s strategic goals for community and K‑12 engagement.

• Bachelor’s degree in Education, Communications, Public Relations, Event Management, or related field.
• Experience in K‑12 education outreach, community engagement, or event coordination and/or summer camp coordination or program logistics.
• Excellent organizational, interpersonal, written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously while meeting deadlines.
• Proficiency with Microsoft Office, and Excel.
• Experience coordinating logistics, schedules, and communications across multiple stakeholders.
• Ability to work flexible hours, including evenings and weekends, as needed for events, youth programs or school visits.
• Commitment to Marian University’s mission and Franciscan values.

The employee must regularly sit, use their hands to handle or feel objects, equipment, or controls, and talk or hear. The employee is occasionally required to stand, walk, reach with their hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, and ability to adjust focus.

• Must be able to travel locally to partner schools and community sites.
• Work may require evening and weekend hours, particularly during peak event and summer camp seasons.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.