Construction Administrator

Overview

CMTA, a Legence company, is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.

CMTA, a Legence company, has an immediate need for an experienced Construction Administrator to join our diverse team of engineering professionals in our Indianapolis office. This position will be responsible for managing project specifications and serving in an administrative role to manage and oversee contract/construction documents. This is a full-time, onsite position, with working hours Monday through Friday, with opportunities for professional growth within the organization.

• Participate in the creation and maintenance of specification masters.
• Oversee the development of project specifications involving multiple design team members.
• Review, format, and edit project specifications.
• Provide office wide support for all specification needs.
• Coordinate specifications templates, formats, and schedules with clients.
• Oversee bid document production and schedules for “Prime” projects.
• Assure compliance with project contract language with attention to current code requirements and current manufacturer information.
• Distribution and coordination of design documents to state and local review agencies.
• Assist with construction administration document processing activities including shop drawings, RFI’s, change orders, pay apps and closeout documents.
• Technical editing of deliverables which consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Maintain and update electronic construction plan sets.
• Assist with maintaining project schedules and logs.
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.
• Provide general office support as part of the administrative team.

• Minimum of 5+ years of experience working with specifications in the Architectural, Engineering, or Construction field.
• Knowledgeable of CSI Master Format; CDT certification is a plus.
• Experience with Master Spec, Visi Spec, Spec Link, or other spec editing platform.
• Proficiency with adobe/Bluebeam and Microsoft Outlook, Word, and Excel.
• Proficiency with Electronic Document Management Systems such as Newforma and Procore.

Reasonable Accommodations:
If you need assistance or accommodations during the application or interview process, please contact us  or your dedicated recruiter with the job title and requisition number.

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

• 401(k) Plan with Company Match:
  Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits
  :
  Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance
  :
  Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off
  :
  Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate…