Accounting & Finance Specialist

Agency Summary

The purpose and mission of the Marion County Community Corrections Agency is to improve the lives of citizens in Marion County through community supervision, as an alternative to incarceration, utilizing evidence-based practices and comprehensive case management while cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the citizens of Indianapolis and Marion County.

This position is responsible for performing all purchasing functions, ensuring financial accuracy with respect to accounts payable and receivable, and all cash transactions. Assures that all business-related matters are handled in a timely and professional manner. Responsible for reviewing client accounts and negotiating fee adjustments and client payment options and performing a variety of collection activities to recoup account revenues. Incumbent in this position may be required to travel to other locations such as minimum-security correctional facilities.

This position has general oversight from the business supervisor or CFO with limited independent judgment. Position reports to the Accounting Administrator
- Finance Supervisor.

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred.

After selection of the successful candidate, an official offer of employment will be made by HR.

• Compile collection reports as requested by Finance Supervisor, Manager, CFO or other members of the administrative team and reconcile monthly quietus report with reports of collections
• Negotiate, approve, and enter payment plans for clients while on the program or after release, and monitor that payments are made according to payment plan guidelines
• Post payments to the financial application and debit card system on clients’ accounts in a timely and efficient manner
• Petition the courts for cash bonds and process bond payments from other county agencies
• Assist OFM and clients with collection of accounts
• Update revenue enhancement and submit to city collections
• Work with OFM revenue recovery, outside collection agencies, and clients to resolve collection issues
• Process and review account adjustments
• Resolve client discrepancies and process paperwork for client refunds as necessary
• Monitor client payments made by the website and kiosk for proper posting to the financial application
• Research client accounts and perform financial analysis for adjustments
• Develop fee reduction agreements as needed
• Assist in design and testing of website, financial application, and other programs related to client financial accounts
• Train new hires and agency team-members on financial application and other finance programs
• Assist with retrieving paperwork from court when needed

• Administer all phases of procurement process for department
• Prepare purchasing and accounts payable documents to ensure purchase requests and invoices are processed in a timely manner
• Manage department requisitions to ensure proper competition methods are followed; as well as track and monitor the bid/quote process
• Oversee purchase transactions, ensuring purchase orders and all required documents are completed for public record
• Complete and maintain vouchers to ensure all utility payments are processed and paid in a…