Senior Grant Finance Specialist

Agency Summary

The mission of the Office of Finance and Management is to serve the residents of Indianapolis and Marion County by ensuring fiscal stability through accurate budgeting and financial reporting, efficient procurement, and building a workforce dedicated to excellence in public service.

Position is responsible for overseeing grants development and management activities supporting Enterprise agencies with grant research, grant writing, financial oversight, financial and progress reporting, Training, and various PS and E-Civis functions and procedures. Establishes and maintains strong relationships with both internal and external departments/agencies, federal government offices, and non-profit agencies Performing complex budgeting and accounting functions; conducts financial, statistical, and analytical reports in preparation of financial reports, statements, claims and reimbursements according to prescribed guidelines as it relates to grant funding.

Assists with developing and delivering grant management training to Enterprise. Incumbent helps to establish and to ensure that policies and procedures for the department and city are adhered to in an effective manner. Requires minimal supervision and utilizes independent judgment periodically when policies or procedures are not available or when interpreting grant regulations. Position reports to Administrator, Grants.

• Updates and maintains various grant logins for State, Federal and Local software for department and agencies within Enterprise
• Serves as a subject matter expert on federal regulations governing grants and 2
  
  CRF
  200 Subpart F Single Audit Requirements
• Compiles information and completes progress reports for grants managed by OFM
• Reviews grant financial reports for City/County agencies, including grant funded and match expenditures. Ensures that reports are accurate and reflect what is posted to the G/L
• Directs and oversees agency budget modifications and process/submit grant amendments to funders
• Reviews and approves grant projects and grant budgets in People Soft grants module and E-Civis
• Monitors, tracks, and projects grant expenditures to assure all grant funds will be expended, reimbursed, and reconciled prior to close of grant period
• Monitors agency finance staff regarding appropriate expenditure of grant funds; for compliance and allowable expenses
• Coordinates with agencies to submit journal entries to correct expense and revenue posting errors
• Alerts agencies when grant spending is off track for completing project on time
• Facilitates grant close out process in E
  - Civis & People Soft Grants
• Coordinates with agencies to complete closeout related tasks
• Reviews/processes reimbursement requests from subrecipients and performs federal and state draw down of funds for grant reimbursement as necessary for OFM Grants and City/County agencies as needed
• Troubleshoots and resolves grants module and E-Civis issues for agencies specific to grant budgets, billing, errors, and proposals
• Oversees sub-recipient monitoring process and completion of FFATA requirements
• Directs proposal development activities for grant specialists
• Discusses program plans and leads development strategies
• Reviews and guides budget development for grant proposals
• Assesses if budget is reasonable and necessary for the project, does not supplant local funding, and that calculations are accurate
• Serves as liaison with government, foundations, and corporate funding sources
• Develops and maintains various forms, templates, and processes to facilitate grant proposal and grants management processes between OFM and agencies
• Assists with development and delivery of all grants related training including the People Soft grant module, E-Civis, general grant management, grant writing, single audit, subrecipient monitoring, etc.
• Creates, maintains, and updates training materials, grants manual, software job aids, and presentations for grant training
• Train, coordinate, and/or review work of grant specialists. Acts as grants advisor with agency finance staff and OFM budget analysts
• Must maintain confidentiality at all times
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Bachelor’s Degree in Finance or related field. Four (4) years of prior grant experience can substitute for formal education. Three (3) years of grants management and/or grant writing experience. Knowledge and experience in understanding and applying general accounting procedures as well as working knowledge of Uniform Grant Guidance. Knowledge and experience working with various computer accounting system software and databases are a must.

Must demonstrate the ability to coordinate multiple tasks and set priorities. Must have the ability to communicate effectively in all formats (verbally and written) and be able to present information to peers, upper…