Senior Grant Finance Specialist

Overview

The mission of the Office of Finance and Management is to serve the residents of Indianapolis and Marion County by ensuring fiscal stability through accurate budgeting and financial reporting, efficient procurement, and building a workforce dedicated to excellence in public service.

Position is responsible for overseeing grants development and management activities supporting Enterprise agencies with grant research, grant writing, financial oversight, and progress reporting. Establishes and maintains strong relationships with internal and external departments, agencies, and federal government offices. Performs complex budgeting and accounting functions, prepares financial reports, statements, claims, and reimbursements for grant funding. Provides training and guidance on grant processes and ensures policies and procedures are adhered to.

Requires minimal supervision and utilizes independent judgment when policies or procedures are not available or when interpreting grant regulations. Position reports to the Administrator, Grants.

• Updates and maintains grant logins for state, federal, and local software.
• Acts as subject matter expert on federal regulations governing grants and Single Audit requirements.
• Compiles and completes progress reports for grants managed by OFM.
• Reviews grant financial reports for City/County agencies, ensuring accuracy and proper posting to the general ledger.
• Directs and oversees agency budget modifications, processes grant amendments to funders.
• Reviews and approves grant projects and budgets in People Soft Grants module and E-Civis.
• Monitors, tracks, and projects grant expenditures to ensure all funds are expended, reimbursed, and reconciled before grant period closes.
• Monitors agency finance staff for appropriate expenditure of grant funds and compliance with allowable expenses.
• Coordinates with agencies to submit journal entries correcting expense and revenue posting errors.
• Alerts agencies when grant spending is off track to complete projects on time.
• Facilitates grant close‑out process in E-Civis and People Soft Grants.
• Coordinates with agencies to complete close‑out related tasks.
• Reviews and processes reimbursement requests from sub‑recipients, performs federal and state drawdowns for grant reimbursement as needed.
• Troubleshoots and resolves issues in grants modules and E-Civis related to budgets, billing, errors, and proposals.
• Oversees sub‑recipient monitoring process and FFATA requirements.
• Directs proposal development activities for grant specialists.
• Discusses program plans and leads development strategies.
• Reviews and guides budget development for grant proposals, assessing reasonableness and necessity.
• Serves as liaison with government, foundations, and corporate funding sources.
• Develops and maintains forms, templates, and processes to facilitate grant proposal and management processes between OFM and agencies.
• Assists with development and delivery of training on People Soft Grants, E-Civis, general grant management, grant writing, single audit, sub-recipient monitoring, and related topics.
• Creates, maintains, and updates training materials, grants manual, software job aids, and presentations.
• Trains, coordinates, and/or reviews work of grant specialists; acts as grants advisor with agency finance staff and OFM budget analysts.
• Maintains confidentiality at all times.

The City of Indianapolis, Marion County, is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents we serve.

• Bachelor’s degree in Finance or related field (four years of prior grant experience can substitute for formal education).
• Three years of grants management and/or grant writing experience.
• Knowledge of and application of general accounting procedures and Uniform Grant Guidance.
• Working knowledge of various computer accounting systems and databases.
• Ability to coordinate multiple tasks, set…