Records Analyst

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Indiana Department of Correction (IDOC):

We promote public safety by providing meaningful, effective opportunities for successful re‑entry. As the model of best correctional practices, we strive to return productive citizens to our communities and inspire a culture of accountability, integrity, and professionalism. To learn more about the Indiana Department of Correction, .

Role Overview:

The purpose of the Records Analyst in Central Office is to serve as the keeper of IDOC incarcerated individuals' records and provide quality support to the Indiana Department of Correction, state and local government agencies, the Attorney General's office, Indiana Parole Board, Social Security Administration, Indiana Commission on Public Records, Indiana State Archives, outside organizations and the public through proper access to institutional and medical data following agency policy and local, state and federal law.
This position is situated within the Central Office location in Indianapolis. The records division works directly with eighteen (18) adult facilities including two (2) warehouses, three (3) juvenile facilities, ten (10) parole districts, and the parole board.

Salary:

The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.

Use our Compensation Calculator to view the total compensation package.

The essential functions of this role are as follows:

• Follow senior analyst’s instructions and assistin implementation of forms/records analysis projects.
• Process incoming records in accordance with retention schedules and consult with senior Records Analyst or agency Program Director to determine which records should be stored permanently for historical significance.
• Accessionor record, according to order of acquisition, incoming records by agencies and categories.
• Prepare descriptive records labeling and card catalog, accession register and inventory for permanent and/or Archival storage of records.
• Pickup and direct transferring of agency records to Archives.
• Locate requested references and coordinates Record Center items.
• Provide guidance to clerks and temporary employees on special projects.
• Receive instruction and training in records/forms analysis from senior analysts.
• Implement confidentiality procedures for forms and other records and follows established security measures.
• Assistin implementing paperwork simplification projects and prepares records for disposal or storage according to senior analyst’s instructions.
• Moveand shelf records as instructed by senior co-workers.
• Assist with forms design.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Practical knowledge of agency policy, practice and objectives including structure and principles of laws and administrative rules concerning legal, historical and administrative value of records.
• Practical knowledge of history regarding judging historical significance of records.
• Practical knowledge of research methods and practices needed to direct or…