Data Collection - Indianapolis

Job Title:

Data Collection Staff

Location:

Indianapolis, IN

The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration.

Incumbent enhances criminal history records by researching and collecting court documents, and by entering this data into a tracking system. This position requires the incumbent to collect court documentation from within Indiana, other states, military and federal jurisdictions, etc., to assist in registration efforts for the State of Indiana. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Indiana Department of Correction.

This position is Monday through Friday, in office.

• Research and collect court documents and sentencing information
• Analyze and interpret documents collected
• Communicate with local, state, and federal law enforcement agencies
• Enter data into a designated tracking system
• Perform related duties as assigned by division staff

• Broad experience with data collection and data entry
• Broad knowledge of the Indiana Code
• Thorough knowledge of the Indiana Department of Correction, as well as all levels of the Criminal Justice System
• Experience and comfort with court documents and legal jargon
• Broad knowledge of national criminal justice resources
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and time management skills
• Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material
• Ability to establish cooperative working relationships with department staff and external agency staff

• Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment
• Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks
• Incumbent work must be accurate - consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities
• Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall project goals

• Incumbent must maintain working relationships with all Department personnel and external stakeholders to discuss projects related to their needs

• Legal research experience and skills
• Bachelor’s Degree required
• Master’s Degree preferred
• Equivalent work experience may also be considered

• 2 Years: Experience gathering and processing documentation
• 1 Year: Legal research experience (e.g., Lexis Nexis, Westlaw, INcite, Doxpop)
• 1 Year: Familiarity with criminal history records (Triple I’s, probable cause affidavits, conviction/sentencing docs, presentence investigation reports, court orders)
• 1 Year: Ability to read, comprehend, analyze, and interpret criminal and administrative codes, policies, procedures, and legal documents

• Excellent written, verbal, and interpersonal skills
• Strong organizational and time management skills, with the ability to manage multiple tasks and work under time constraints
• Experience with Microsoft Office applications
• Ability to maintain discretion when working with confidential information
• Ability to establish cooperative working relationships
• Bachelor’s Degree

• Master’s Degree