Patient Scheduling Coordinator-Burn

PATIENT SCHEDULING COORDINATOR-BURN

Date:
Sep 1, 2026

Location:

Indianapolis, IN, US, 46202

Organization: HHC

Division:
Eskenazi Health

Sub-Division:
Hospital

Req

Schedule:

Full Time

Shift: Days

Salary Range:

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 327-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus as well as at 10 Eskenazi Health Center sites located throughout Indianapolis.

FLSA Status Non-Exempt

The Burn Clinic Patient Scheduling Coordinator performs a variety of clerical and patient service duties necessary to maintain the efficient flow of operations in the Burn Clinic. This position schedules and coordinates appointments consistent with patients’ needs and insurance plans, and processes all appropriate paperwork. The Burn Clinic Patient Scheduling Coordinator communicates appropriate diagnostic and clinical information as needed and with all patients in a manner appropriate to their age and developmental stage.

Proactively contributes to Eskenazi Health’s mission:
Advocate, Care, Teach and Serve with special emphasis on the vulnerable population of Marion County; models Eskenazi Health values of Professionalism, Respect, Innovation, Development and Excellence

• Maintains order and organization of office environment
• Demonstrates proper use of phone equipment and reports equipment needs or repairs
• Takes and relays messages
• Maintains a friendly, respectful, helpful attitude towards patients and co-workers
• Provides clerical and secretarial support services to clinical outpatient burn staff and other managers as designated, as well as secretarial functions surrounding the outpatient burn program
• Responsible for filing, faxing and copying
• Coordinates all follow-up clinic scheduling between burn nursing, providers and therapy in EPIC
• Contacts designated clinics daily for needed appointment schedules
• Serves as burn clinic referral coordinator and schedules all specialty care appointments for burn patients
• Makes referral and consultative appointments with outlying services, tests and/or primary care
• Processes referral instructions from providers and obtains specialty appointments in a timely manner
• Coordinates patient appointments related to maximum medical improvement with key providers and case managers
• Provides accurate diagnosis and clinical information to provider of referred services
• Maintains accurate referral records
• Creates open clinic space through scheduling to allow same day services to be provided for new referrals
• Contacts all patients two days prior to their scheduled appointment time to confirm the appointment
• Makes post discharge follow-up calls
• Tracks all calls and enters on message spreadsheet
• Serves as point person and triages all patient calls coming to burn clinic
• Responds to/facilitates inquiries from patients, physicians, insurance companies and area hospitals regarding benefits/referrals, etc. in a timely manner
• Assists OR scheduler with patient notification calls and preparation
• Establishes effective working relationships with other specialty offices
• Manages physician, nurse practitioner, nurse and therapy burn clinic schedules
• Coordinates monthly burn team meetings and transcribes meeting minutes for the clinic team
• Sends failed appointment letters
• Transcribes notes, dictation, letters and/or other necessary correspondence
• Initiates correspondence with outside payors as requested
• Initiates certified letter correspondence with patients as needed if no shows are repeated
• Collects statistical data as requested by management team
• Assists in collection of necessary documents for surgical packets
• Serves as patient information liaison between hospitals, insurance companies, physician offices and other departments
• Directs patients and other requesters in process of obtaining medical records
• Completes charge reconciliation for clinics-nursing
• Maintains workers' compensation CM contact information
• Maintains correspondence with workers' compensation CM in reference to clinic notes
• Participates in performance improvement process as requested by management team
• Tracks burn clinic no-show rates and reports monthly
• Provides education and clarification to patients regarding their insurance coverage as appropriate
• Completes and processes appropriate paperwork in accordance with specific insurance…