Human Resources Coordinator

Overview

The Human Resources Coordinator provides essential administrative and operational support to the HR Team, ensuring accurate execution of the day-to-day HR processes and consistent employee experience. This role is highly task-oriented and ideal for someone who enjoys structured work, follow-through, and supporting a busy team through detailed, behind-the-scenes execution.

The HR Coordinator plays a critical role in maintaining data accuracy, coordinating logistics, supporting employee lifecycle processes, and handling routine HR requests. This position is not a strategic or advisory role, but rather a hands‑on support role that enables the broader HR team to operate effectively and compliantly.

HR Administrative Support

• Provide day-to-day administrative support to the HR team, including scheduling, documentation preparation, and coordination of routine HR activities
• Serve as a first point of contact for basic HR inquiries, escalating questions as appropriate
• Support HR projects by completing assigned tasks, tracking progress, and ensuring deadlines are met

Employee Records & Data Management

• Maintain accurate and up-to-date employee records in HR systems and personnel files
• Perform routine data entry related to new hires, job changes, terminations, and other employee lifecycle updates
• Assist in audits, file reviews, and data clean‑up to support compliance and reporting needs

Onboarding & Orientation Support

• Coordinate logistics for new hire onboarding, including scheduling orientation sessions and preparing materials
• Ensure new hire documentation is completed accurately and on time
• Support a positive onboarding experience through timely communication and attention to detail

HR Operations & Process Support

• Assist with routine HR processes such as employment verifications, document distribution, and standard reporting
• Monitor shared HR inboxes and route or respond to requests in a timely manner
• Prepare and track required compliance documentation (I-9s, policy acknowledgements, required notices, etc.)
• Support periodic audits and reporting needs by gathering and validating data
• Help ensure HR processes are followed consistently and documented appropriately

Required Qualifications

• Strong attention to detail and ability to complete repetitive, task-base work accurately
• Comfort working in a structured environment with established processes and deadlines
• Highly organized with the ability to manage multiple administrative tasks simultaneously
• Reliable follow-through and willingness to assist with a wide range of HR-related tasks
• Basic proficiency in Microsoft Office (Word, Excell, Outlook)
• Ability to handle confidential information with professionalism and discretion

Preferred Qualifications

• Prior experience in an administrative, coordinator, or office support role
• Exposure to Human Resources processes or systems (HRIS, ATS, LMS)
• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field

Role Expectations

• This role is execution-focused and involves a significant amount of administrative and routine work
• Success is measured by accuracy, timeliness, organization, and reliability
• Ideal for someone who enjoys being a strong support partner and contributing through consistent task completion

Knowledge Services strives to offer a modern, professional environment that provides Team Members an inviting, comfortable, and collaborative place to work to maximize success.

At Knowledge Services, we prioritize creating an environment that supports our Team Members’ success and personal well‑being with a robust benefits package, some of which include:

• Medical coverage, including employer match program for Health Savings Accounts (HSAs)
• Generous 401k retirement plan with employer match
• Dependent Care Flexible Spending Account (DCFSA)
• Employee Assistance Program (EAP) with unlimited usage and visits and wellness program
• Dental and Vision insurance
• Company-sponsored life insurance, with options for additional coverage
• Short‑ and Long‑Term Disability (STD and LTD) benefits
• Pet insurance
• Maternity, Paternity, and Military benefits
• Baby on Board program
• Paid Time Off package
• Company Anniversary…