Human Resources Coordinator

Covalen is a family-owned wholesale distributor and service company based on the southeast side of Indianapolis and serving five states. We supply top-of-the-line products and expert service to the water and wastewater infrastructure industry. Our commitment to integrity, innovation, and customer satisfaction has made us a trusted partner for municipalities, contractors, and industry professionals alike.

We're looking for an energetic, people-focused HR Coordinator who is passionate about creating an exceptional employee experience and fostering a positive, engaging workplace culture. In this role, you'll serve as a trusted resource for employees, helping support HR operations while coordinating employee programs, communications, events, and initiatives that strengthen engagement and celebrate our team's successes.

No two days are the same. You'll play a key role in keeping our workplace running smoothly by managing a variety of HR and administrative responsibilities, coordinating vendors and office operations, supporting employee onboarding and development, and ensuring our employees have the tools and resources they need to succeed. We're looking for someone who is highly organized, resourceful, proactive, and thrives in a collaborative environment where building relationships and continuously improving the employee experience are top priorities.

• Support the HR team with onboarding, orientation, and new hire paperwork.
• Coordinate all logistics for employee training sessions, meetings, Lunch & Learns, and company events, including scheduling, travel arrangements, venue reservations, catering, purchasing, and other event‐related planning to ensure successful execution and a positive employee experience.
• Coordinate employee engagement initiatives, recognition events, and company celebrations.
• Communicate HR announcements and gather employee feedback to improve future programs.
• Respond to employee questions and direct inquiries to the appropriate HR team members.
• Maintain accurate employee records and personnel files in both electronic and paper formats while ensuring confidentiality.
• Maintain office supplies and common areas to support daily operations.
• Coordinate regular facility inspections with contracted cleaning vendors, identify maintenance or service concerns, and ensure timely resolution to maintain a safe and professional work environment.
• Serve as the primary point of contact for office technology and telecommunications vendors, coordinating updates, troubleshooting issues, and supporting the functionality of company‑issued cell phones, computers, phone systems, and office equipment.
• Review, verify, and approve monthly vendor invoices for office services, technology, and facilities to ensure accuracy and timely payment.
• Monitor vendor contract terms and renewal schedules, conduct due diligence by evaluating service performance and pricing, and assist with contract negotiations and renewal recommendations to support organizational needs and cost effectiveness.
• Manage all incoming and outgoing mail operations and oversee daily office administrative functions to ensure efficient and effective business operations.
• Coordinate the maintenance of registered agent information, business entity records, and state compliance filings across multiple jurisdictions, ensuring timely renewals and adherence to applicable regulatory requirements.
• Manage employee access badges, keys, workspace assignments, and related administrative tasks.
• Coordinate the procurement, setup, and lifecycle management of company‑issued computers, mobile devices, and phone lines, including ordering new equipment, initiating service requests, and serving as the primary liaison with technology and telecommunications vendors.
• Conduct online research and assist with special projects as assigned.
• Manage company‑wide purchasing activities, including office and janitorial supplies, employee apparel, trade show promotional items, food and beverages, and other operational materials, while maintaining inventory levels and ensuring cost‑effective procurement.
• Develop and distribute employee communications, including…