Human Resources Coordinator

Job Title:

Human Resources Coordinator

Location:

Indianapolis - Downtown Campus
Job Type: Full-time
Classification: N-5
Salary Range: $18.50 - $21.00/hr (based on experience)

Reports To:

Director of Human Resources

We are seeking an organized and service‑oriented Human Resources Coordinator to support the daily delivery of human resources services for the Indianapolis Campus. In this role, you will provide administrative and operational support across core HR functions, including employment authorization, onboarding, contingent hires, Federal Work‑Study, records management, reporting, training coordination, and employee engagement and recognition initiatives. The Coordinator serves as a frontline resource for employees while providing day‑to‑day support to the HR team.

The position responds to routine HR inquiries, assists with standard HR processes, prepares and distributes communications, maintains accurate and confidential records, and supports routine compliance activities. The Coordinator works closely with campus and statewide HR team members to ensure accurate, timely, and consistent HR services are delivered across the campus with professionalism and care.

• Empathy:
  We stand with our students, partners, and communities.
• Integrity:
  We treat all with dignity and respect.
• Accountability:
  We deliver on our commitments.
• Agility:
  We innovate, iterate, and transform.
• Connectivity:
  We connect with partners to strengthen communities and ensure student success for all.

• Process & Procedure Compliance:
  Knowledge of and ability to comply with college, campus, state, and federally mandated processes and procedures.
• Administrative & Operational Support:
  Experience providing day‑to‑day administrative support for continuity of departmental operations.
• Systems & Data Management:
  Accuracy in entering, maintaining, reviewing, and extracting data.
• Policy Application & Compliance Support:
  Ability to apply established policies, procedures, and regulations consistently.
• Communication & Customer Service:
  Proficiency in clear, professional verbal and written communication.
• Organization & Time Management:
  Ability to manage multiple priorities and meet deadlines.
• Confidentiality & Professional Judgment:
  Handling of sensitive information with discretion.
• Technical Proficiency:
  Proficiency in Microsoft Word, Excel, and PowerPoint.
• Teamwork &
  
  Collaboration:
  
  Capacity to work effectively as part of a team.

• Two years of experience in a human resources coordinator or similar administrative role.
• Experience supporting employee engagement, recognition, or internal communications.
• Experience coordinating meetings, training sessions, or events.
• Working knowledge of Workday or a comparable HRIS.

• Provide day‑to‑day administrative support for HR & Administration operations.
• Track tasks, maintain calendars, prepare documentation, maintain employee employment records.
• Coordinate logistics for HR & Administration departmental meetings/sessions.
• Serve as frontline contact for employees, responding to routine HR inquiries.
• Prepare and distribute routine HR communications, notifications, and reminders.
• Manage employment authorization processes (I‑9, E‑Verify).
• Administer the contingent hire process end‑to‑end.
• Administer Federal Work‑Study processes.
• Coordinate pre‑boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers.
• Maintain accurate and confidential employee records in HR systems and physical files.
• Monitor and manage the shared HR mailbox.
• Run standard, periodic, and ad‑hoc HR reports.
• Accurately enter, maintain, audit, review, and extract confidential employee data in HR systems.
• Support employee engagement, recognition, and appreciation initiatives.
• Support the development and delivery of training modules.
• Coordinate with campus and statewide HR teams to support standardized HR processes.

Associate degree in a related field or technical/industry certification with substantial related experience, or in lieu of an associate degree, three to five years of relevant human resources or administrative…