Nursing Scheduler; QMA​/LPN​/RN

General Purpose

Responsible for ensuring adequate and appropriate staffing of the facility nursing department to meet the needs of the residents and comply for state and federal regulations.

• Maintain a current and accurate list of all nursing department employees to provide phone numbers (home and cell).
• Record employee tardiness, leave‑early occurrences, and absences daily.
• Routinely report employee violations of the attendance policy to the Director of Nursing.
• Assist with accurate record‑keeping of employee attendance for annual performance evaluations.
• Coordinate with Human Resources and the Director of Nursing to schedule employees on modified duty.
• Construct and complete the nursing schedule monthly, post the completed schedule and any revisions in advance, incorporate employee requests and make every effort to accommodate them without creating insufficient staffing.
• Adhere to the established system for employee schedule requests and communicate with employees when requests are denied or need modification; honor reasonable and timely requests for employee time‑off, and track and approve requests fairly and consistently.
• Assist Human Resources/Payroll with missing punch forms.
• Construct and maintain a cancellation log and a float log to ensure staff are equally cancelled and floated to other units fairly.
• Make every effort to utilize Part‑Time or PRN staff to prevent unnecessary overtime.
• Complete daily staffing sheets (all forms as assigned) and post them in the designated location.
• Complete the AHCA 2‑week staffing report and update daily with submission to the DON and Administrator weekly, as required.
• Maintain orderly copies of the staffing sheets, daily schedules, monthly schedules, and any other documents per policy.
• Prepare, post, and update a "Needs List" weekly outlining vacancies (overtime opportunities) in the nursing department.
• Will not engage in preferential treatment to any employee.
• Calculate staffing PPDs daily to ensure regulatory compliance and maintain staffing PPDs.
• Assist with scheduling and interviewing CNA candidates for hire.
• Review complaints and grievances regarding staffing with Human Resources and/or the Director of Nursing.
• Maintain employee confidentiality regarding schedule variances, attendance, and health‑related issues that you may be privy to.
• Provide new nursing department employees with a schedule and designate the employee(s) they will be training with; include on the schedule required classroom orientation.
• Help answer all resident call lights as needed.
• Help with the dining process for all residents as requested.