HR Administrator

Who We Are McGuire Sponsel is a national specialty tax consulting firm founded in 2007. We serve 500 CPAs and businesses across the country. We pride ourselves on combining technical expertise with exceptional client service. We have 5 offices throughout the United States:
Indianapolis (HQ), Atlanta, Dallas, Phoenix, & Detroit. We are a rapidly-growing consulting firm and pride ourselves on finding and cultivating the best talent! As the HR & Recruiting Specialist, you will help with the most important part of our firm – our people! In this role, you’ll support all functions that attract, develop, and retain our top talent. Read about our GREAT culture below…

Core Values

• Growth Mindset:
  We embrace challenges as opportunities to learn and evolve. With a deep desire to continuously level up, we approach our work with curiosity, humility, and a willingness to fail forward. Progress is built on iteration, not perfection.
• Relationship Focus:
  We invest in authentic, trusting relationships — with our clients, our teammates, and ourselves. We lead with honesty, communicate openly, and collaborate with intentionality. Strong relationships are our foundation for great work and long-term success.
• Strives for Excellence:
  We hold ourselves to the highest standards of integrity, quality, and intelligence. From strategic thinking to technical execution, we take pride in delivering exceptional work. Excellence is not an outcome — it’s a mindset we bring to everything we do.
• Awareness:
  We operate with emotional intelligence and self-awareness, understanding how our actions impact others and the broader team. We’re committed to personal growth, constructive feedback, and leading ourselves before leading others.
• Tenacity:
  We show up with resilience, grit, and determination — especially when the work gets hard. We’re solutions-oriented, driven, and persistent in pursuing the best outcomes for our clients and our team. We don’t give up; we level up.

Role Overview A cornerstone of McGuire Sponsel is our firm’s commitment to reinvesting into the firm. This reinvestment is evident when looking at our employees’ personal and professional growth. We support a culture that promotes work-life balance so team members can meet their personal goals and responsibilities. Our commitment to people is reflected in our positive work environment that attracts and develops talented professionals.

Our HR team is crucial in leading the efforts in developing, recruiting, retaining, and supporting the amazing talent that we have. As the HR Administrator, you would support the day-to-day operations of the HR function by ensuring HR processes, systems, communication, and employee administration are executed accurately, efficiently, and consistently. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Read more about the culture here.

Department :
Human Resources

Reports to :
Chief People Officer

Type :
Full-time, exempt

Pay :
Base salary plus discretionary performance bonus

Responsibilities

• Manage onboarding and offboarding processes, including documentation, system setup, and employee communications.
• Maintain accurate employee records, HR files, organizational charts, and HRIS data.
• Coordinate HR administrative processes including benefits administration, payroll support, compliance tracking, and policy acknowledgements.
• Support recruiting logistics by scheduling interviews, coordinating candidate communication, and preparing onboarding materials.
• Serve as a point of contact for employee HR-related questions and administrative support requests.
• Maintain HR calendars, recurring processes, reporting, and workflow tracking.
• Assist with employee engagement initiatives, events, and internal HR communications.
• Support HR leadership with process documentation, reporting, and operational improvements.
• Ensure confidentiality and professionalism when handling sensitive employee information.
• Help maintain consistency and efficiency across HR operations and employee lifecycle activities.
• Serve as systems administrator on all technology platforms we…