Coordinator, Total Rewards

Location: Indianapolis

How You’ll Contribute The Human Resources (HR) team works to find, grow and retain talent and build the NGS community. HR is dedicated to designing and building people and total reward strategies that enhance employee culture and the employee experience  HR department includes HR Business Partners, Total Rewards & Recognition, Talent Management, and it leads the internship program  Total Rewards Coordinator is a key member of the Human Resources team, focusing on ensuring operational excellence across Compensation, Benefits, and Recognition programs.

This role reports to the Director of Total Rewards and requires close collaboration with the Total Rewards team to support initiatives that align with the Society's mission.

Your Impact Your Impact Responsibilities Include Benefits Support (30%)Processes invoices for the Total Rewards team and claims payments for designated benefit plans, including resolving vendor invoicing discrepancies.

Assist the Total Rewards Partner with benefit plan audits to ensure accuracy of premium and enrollment data.

Assists the retiree and former staff population with general inquiries about their questions regarding retiree medical, life insurance, pension and 401(k) benefits.

Processes life insurance claims on behalf of our active and retiree population.

Assists with the administrative tasks related to the annual open enrollment period.

Responds to employee inquiries by returning phone calls and managing the benefits inbox and Slack communication.

Supports the coordination of information for the annual audits for the retirement plans.

Reward and Recognition Support (30%)Administers the routine entry of recipient data into the recognition platform and keeps reports for Senior leadership up to date using real time data.

Ensures gifts are claimed in a timely manner.

Assists with maintaining and updating the gift stores within the recognition platform.

Assists with the administration and coordination of the annual awards program.

Conducts research to support the improvement of current reward programs and the development of new ones.

Maintains and as needed compiles data for the quarterly reports for the executive team detailing the utilization of all rewards.

Compensation Support (30%)Provides support in administrating the compensation tool platform.

Supports the director in completing and managing compensation surveys.

Assists in the full cycle of the annual merit and promotion process.

Processes regular stipends related to compensation components

With guidance from the director, regularly audits and updates compensation fields on the HR database.

Along with internal communications, keep the intranet page for Compensation and Recognition up to date.

Other Team Support (10%)Maintains the Standard Operating Procedure guide for the Total Rewards team.

Other duties as assigned.

What You’ll Bring Educational BackgroundA Bachelor’s Degree or equivalent work experience

Minimum Years and Type of Experience2+ years of Total rewards or HR experience

Necessary Knowledge and Skills Strong attention to detail and excellent problem solving skills

Advanced MS Excel and Power Point skills

Exceptional verbal and written communication skillsA self-starter who is able to manage multiple priorities simultaneously, but someone who can also work as part of a team

Experience with HRIS functionality

Ability to maintain confidentiality

Supervision

No direct reports

Salary Information The National Geographic Society offers a competitive and holistic total rewards package. Our compensation structure and transparent pay philosophy are based on industry-specific market data for similar-sized nonprofit organizations.

The salary range for this position accounts for a wide range of factors including but not limited to organizational need; specific skill sets; experience and training; certifications; and more. At the National Geographic Society, individuals are typically hired at or near the starting point of the salary range for their role, and compensation decisions are dependent on the facts and circumstances of each case.

The hourly range for this position is $27.41 - $ addition, the National Geographic Society offers a competitive and comprehensive benefits package that includes, but is not limited to, medical, dental, and vision insurance; engaging and comprehensive wellness program; 401(k) retirement savings plan with matching contributions after 6 months of employment; flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave;

12 paid holidays and a paid winter break between December 25 and 31 (May not apply to all roles that are required to work during high volume seasons or essential workers. Please check with the hiring manager for confirmation.); paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits; learning and development…