HR Operations Specialist

Who are we?

At Calumet we deliver innovative specialty products trusted by companies across the globe. We are the foundation to everyday essential products that help millions of people live and thrive. We are headquartered in Indianapolis and have numerous production locations in the US. We are customer focused and utilize our values of collaboration and entrepreneurship to grow the business. We offer a dynamic, high-performance environment where team members can have real input and impact on our business.

If you're ready to roll up your sleeves, treat the business as if it is your own and add value accordingly, come see why we're Calumet Proud!

Provide specialized operational and analytical support within HR Operations to ensure consistent delivery, compliance, data integrity, and continuous improvement of HR programs and processes. This role supports the administration and effective use of HR systems, translates HR strategies and policies into operational execution, and serves as a subject matter resource for HR data, systems, reporting, compliance, and processes. The HR Operations Specialist partners across HR, Payroll, and the organization to support scalable, data-informed solutions while maintaining appropriate controls and protecting confidential employee and personally identifiable information (PII).

HR Systems, Data & Operations

• Administer and support the organization's HR technology and related processes across the employee lifecycle, including recruiting, onboarding, employee data, payroll, time and attendance, learning, document management, reporting, and offboarding.
• Maintain HR system and employee data integrity through recurring audits, reconciliations, research, and resolution of data or process exceptions.
• Manage and audit HR workflows, system processes, documentation, and data transactions to ensure accurate and consistent execution.
• Support HR system security and user access administration, including periodic access reviews and appropriate handling of confidential employee data and personally identifiable information (PII).
• Understand and apply appropriate data privacy, confidentiality, access, retention, and handling practices when working with employee and applicant information.
• Partner with subject matter experts to administer system-based programs and requirements, including role-based learning assignments, recruiting processes, employee documentation, and other HR programs.
• Research and resolve HR system and process inquiries, including user access, data discrepancies, workflow issues, training assignments, and other routine or moderately complex issues.
• Participate in the design, testing, implementation, and ongoing refinement of HR system enhancements, integrations, workflows, reports, and process changes.
• Identify opportunities to improve HR technology and processes through standardization, simplification, automation, and improved controls.

Reporting, Compliance & Analytics

• Coordinate recurring HR audits, monthly KPI reporting, annual AAP activities, and other HR reporting and compliance requirements.
• Analyze HR data, metrics, audits, and inquiries to identify trends, exceptions, risks, and opportunities for improvement.
• Develop and maintain reports and analytical resources that support HR operations, compliance, and business decision-making.
• Perform data validation and reconciliation across HR processes and system modules to ensure reliable employee, payroll, time, recruiting, and learning information.
• Maintain and audit company wide I-9 records and processes to support ongoing employment eligibility compliance.
• Partner with Payroll to support payroll tax compliance activities, including employee tax data review, research and resolution of data discrepancies, system-related tax updates, and recurring compliance activities.
• Monitor regulatory, policy, and process changes relevant to assigned HR Operations responsibilities and coordinate or elevate required system, documentation, or process updates.
• Maintain documentation, audit trails, and appropriate controls to support internal and external audit readiness.

Process, Program & Project Support

• Support the execution of HR Center of Excellence programs by administering processes, tools, workflows, and documentation to ensure consistent and compliant delivery.
• Coordinate cross-functional activities with HR, Payroll, business stakeholders, and other subject matter experts to resolve issues and support effective program execution.
• Develop…