IMPD Human Resources Specialist

Overview

The IMPD Human Resources Specialist provides support to the organization using specialized human resources knowledge, skills, and experience. The role supports and participates in projects across a range of HR disciplines, with a primary focus on maintaining employee records and filing systems, regulatory reporting, and assisting with selection processes for new hires and promotions. A key responsibility area is administering leave of absence and serving as a medical liaison.

While the position may begin with a primary area of responsibility, the incumbent may rotate through multiple HR functions to support professional development and expand the impact of the role.

IMPD is committed to upholding high professional standards while serving the community. The department works to enforce laws that protect life and property, while also respecting individual rights, human dignity, and community values. IMPD focuses on building and maintaining active police and community partnerships, assisting residents in identifying and solving problems that improve neighborhood quality of life. This is supported through a productive, collaborative, and compliant work environment for the workforce serving Indianapolis and Marion County.

The City of Indianapolis Marion County is an equal opportunity employer. All applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. The organization values diversity in perspectives and experiences among colleagues and among residents.

• Maintain personnel, medical, background, and related records and files; assist with planning, development, and implementation of file management systems, including records retention and archival needs.
• Monitor information in files to ensure compliance with Department policy and legal guidelines; update files as needed.
• Monitor and control access and release of files according to Department policy, ensuring confidentiality.
• Respond to requests for file access, including public records requests, employees, subpoenas, and inquiries involving the Office of Corporation Counsel.
• Support hiring and promotion processes at a variety of locations.
• Proctor examinations and assessments; monitor raters and assessors.
• Conduct quality control of examination and assessment materials, including scoring sheets, scantrons, surveys, and recording devices.
• Read instructions to groups of applicants and candidates.
• Compile and maintain records related to sworn employee use of medical leave time, gather required mark-off information, analyze data for trends or abuse, and monitor extended leave for compliance with departmental policy.
• Monitor compliance with terms of attendance probation.
• In Medical Liaison absence, log recordable injuries, illnesses, and fatalities; complete and submit required regulatory reports (OSHA 300).
• Assist in administering the IMPD limited duty program, including monitoring doctor statements and verifying eligibility for off work, restricted duty, or full-duty.
• Monitor employees on restricted duty, assign duties according to medical restrictions, verify release to full-duty, and coordinate return to work.
• Update human resources information systems to ensure data remains accurate and current; maintain database records such as commendations and military records.
• Coordinate internal transfer and reassignment requests and position opening bulletins; receive and process requests; compile officer personnel profiles and submit them to requesting managers; maintain and update records related to bulletins, applications, and selection status.
• Assist with the…