HR Operations Specialist – Rippling

HR Operations Specialist – Rippling

Location:

Remote – Latin America Work Arrangement:
Fully Remote Industry: Human Resources / HR Operations Compensation: $2,000–$3,000 USD/month English Proficiency:
Fluent written and spoken English

Experience:

5+ years in HR Operations supporting U.S. employees

Start Date:

To Be Confirmed

Our client is a U.S.

-based business operating multiple locations and managing both full-time and part‑time employees.

The company is looking to strengthen its HR operations by implementing and maintaining reliable systems for employee administration, payroll, benefits, time tracking, and HR policy management.

We are seeking an experienced HR Operations Specialist with strong, hands‑on expertise in Rippling to lead its setup and support ongoing HR administration for a U.S.

-based, multi‑location business.

This is a hands‑on operational role that combines HR administration, HRIS implementation, payroll and benefits coordination, multi‑state policy configuration, and employee support.

The ideal candidate has already implemented and managed Rippling, understands U.S. HR operations, and can independently coordinate with employees, managers, and other stakeholders to ensure accurate and efficient HR processes.

This position offers the opportunity to take ownership of HR operations, contribute directly to the implementation and optimization of Rippling, and support a growing, multi‑location U.S. business.

You will play a central role in establishing efficient HR workflows, maintaining accurate employee information, and helping managers navigate everyday administrative challenges.

• Lead the setup and ongoing administration of Rippling.
• Configure new entities and locations, employee data imports, job codes, and onboarding processes.
• Support the setup and maintenance of payroll, benefits, and state employer/tax IDs.
• Maintain accurate employee records and update compensation and job levels as needed.
• Identify opportunities to improve HR workflows and system efficiency.

• Manage onboarding and offboarding for full-time and part-time U.S. employees.
• Prepare offer letters and employment agreements.
• Maintain employee records and ensure information is accurate and up to date.
• Support employees and managers with HR‑related administrative requests.
• Follow up independently to ensure outstanding tasks and requests are completed.

• Set up and maintain HR policies across multiple U.S. states, including PTO, sick leave, overtime, and breaks.
• Configure policies and employee acknowledgments in Rippling.
• Support consistent implementation of company policies across locations.
• Coordinate updates to employee information and HR documentation.

• Implement and manage clock‑in/clock‑out and time‑tracking processes in Rippling.
• Configure timecard approval workflows and follow up on missing timecards.
• Support the integration of time tracking with payroll.
• Train employees and managers on time‑tracking procedures.
• Assist with payroll‑related questions and administrative issues.

• Assist with vendor and bill transfers.
• Respond to employees' HR and payroll questions.
• Help location managers resolve administrative issues.
• Coordinate with internal stakeholders to maintain efficient day‑to‑day operations.

• 5+ years of HR Operations experience supporting U.S. employees.
• Strong hands‑on experience implementing and managing Rippling.
• Experience configuring new entities, locations, employee records, payroll, benefits, job codes, and onboarding workflows in…