Relief Courtroom Deputy Clerk​/Case Administrator

Court Name/Organization Indiana Southern District Court

The U.S. District Court for the Southern District of Indiana is accepting applications for a full-time Relief Courtroom Deputy Clerk/Case Administrator. The Relief Courtroom Deputy assists District and Magistrate Judges as a substitute courtroom deputy when a Judge's regularly assigned courtroom deputy is unavailable. This position reports to the Indianapolis Operations Manager.

• Manage judge's caseload in the absence of the regularly assigned courtroom deputy
• Keep judge and immediate staff informed of case progression. Act as liaison between the Clerk's Office, the bar, the public, and the judge.
• Set court hearings and send notices through ECF. Record court proceedings
• Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems
• Manage all court sessions when regularly assigned courtroom deputy is absent. Take notes contemporaneously of proceedings and draft minute entries and orders to file electronically. Assist in providing accurate statistical reports on court hearing times.
• Review cases and ECF reports for necessary actions
• Docket orders, pleadings, judgments, and minutes as directed by local court policies
• Review the quality of electronically filed documents, ensuring that all orders, hearing notices, and other entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings
• Adapt to new and emerging courtroom technologies
• Make summary entries of all documents and proceedings on the docket
• Receive and review incoming documents, both electronic and on paper, to determine accuracy, conformity with appropriate local and/or federal rules, practices and/or court requirements. Perform edits and/or corrections, and/or contact filers to request corrections, as directed.
• Interact professionally and cordially with judges, attorneys, litigants and the public
• Provide accurate information regarding case status and court procedures to a wide variety of people inside and outside of the court
• Operate a variety of copying, scanning, and records equipment
• Sort, classify, and file case records. Maintain integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents.
• Perform data quality control and ensure accuracy of statistical data
• Other duties and responsibilities as assigned

Minimum Qualifications/Requirements
To qualify for this position the applicant must be a high school graduate or equivalent. A minimum of three years of progressively responsible legal experience is required. This is a fast-paced and challenging position that requires the incumbent to always maintain a professional demeanor and to possess strong organizational, analytical, oral, and written communication skills. The successful candidate must be knowledgeable in the use of legal terminology;

able to apply a body of rules, regulations, directives, or laws (including case law); able to identify legal issues in court filings requiring the judge's attention; adept at managing litigation so that cases progress efficiently; and proficient in the use of electronic case filing. The incumbent must exercise sound judgment, maintain confidences, work harmoniously with others, foster high ethical standards, and possess the ability to work independently and to collaborate effectively with other court staff.

Applicants must be detail-oriented, possess excellent problem-solving skills, and have the ability to work with multiple software applications in a fast-paced environment. Dependability, with a commitment to attendance and punctuality, is required. Applicants should have excellent administrative and organizational skills with the ability to effectively communicate both verbally and in writing. A professional appearance and demeanor is required, and applicants must be generally cordial, responsive, and helpful to others including litigants without counsel and family of litigants.

The successful candidate should be public service oriented with the ability to…