Stock Keeper - DPW Fleet Services

Overview

Position is responsible for ordering, receiving, stocking and issuing all inventory and all other job duties related to the parts room. This includes all fleet owned by the City of Indianapolis from small engine to heavy equipment.

• Receives, identifies, unpacks, stores and issues all parts (stock and non stock), equipment, and/or materials.
• Labels new stock upon arrival.
• Works counter for all technicians to issue and take information for ordering special requested parts and ensures all forms are complete with correct information.
• Prepares paperwork for group leaders and/or foreman for notification of all special ordered parts.
• Runs various reports from the computerized inventory management system as directed by Management.
• Uses the City of Indianapolis finance system to acquire purchase orders for all items purchased per budget for IFS.
• Uses IFS in‑house fleet system to update inventory, key in purchase order information obtained from finance system, receive items into inventory upon delivery, and place reserve orders for equipment downtime and for stock.
• Re‑labels stock with replacement numbers provided by vendors.
• Contacts vendors for quotes on orders, availability for all stock and non‑stock items; places orders with vendor by phone or online.
• Looks up parts for repairs on computerized systems and manually in parts books.
• Counts stock items to assist in physical inventory and spot checks.
• Charges out all stock and non‑stock items ordered to correct work order, unit, department or indirect accounts to ensure accurate billing for using departments.
• Makes various size hoses as needed for equipment repairs.
• Takes call‑in orders from road service technicians in the field for all fleet equipment.
• Operates office equipment including fax machine, copier, scanner, label‑making machine, calculator, engraver, and other equipment as needed.
• Files copies of purchase orders and invoices.
• Completes receivers for the financial system for the City of Indianapolis for payment if needed to back up Manager/Supervisor.
• Handles drums of chemicals as needed; stores and places on floor for technicians’ use.
• Handles drums/container of contaminated/hazardous chemical for proper disposal by vendor designated by the City of Indianapolis.
• Orders and disburses oxygen and acetylene tanks for shop use and road service.
• Updates computerized parts lookup systems.
• Assists all departments of the City of Indianapolis with items needed from the parts room.
• Receives all UPS and Fed Ex deliveries for all IFS areas including IMPD, Sheriff Department and IFD located at our facilities.
• Performs any and all stock room functions, including operating a supply vehicle to pick up supplies and repair parts.

• Knowledge of automotive, heavy‑duty, and other fleet vehicle parts.
• Must obtain and keep a forklift license per OSHA standards and be able to operate a forklift.
• Computer experience – both menu‑driven and online.
• Knowledge of shipping and receiving procedures.
• Knowledge of safety precautions related to moving and handling supplies, and petroleum products.
• Physical ability to perform straight pulling, pushing, reaching above shoulder, walking, standing, and repeated bending.
• Must have a valid operator’s license upon reporting to work and retain it while in this position.
• Ability to interpret supply catalogue data in the identification, assembly, and/or adding breakdown of supply items.
• Knowledge of operating limitations and load‑carrying capacity of vehicles used.
• Ability to distinguish basic colors and various shades.
• Ability for rapid mental muscular coordination simultaneously.
• Must successfully pass a pre‑employment physical.
• May be required to work overtime.
• Ability to lift and carry up to 50 lbs; may be required to move 55 lbs or gallon drums with the use of moving equipment.
• Required:
  
  valid CDL license or CDL permit.

Independent actions are controlled by departmental policies and procedures. Limited judgment is exercised, but only with prior approval of a supervisor. Actions are subjected to review in the case of error or procedural changes by a supervisor who is readily available.